Flight Coordinator

Hillsboro Aero Academy is seeking an organized, customer-focused professional to join our Operations team at the Hillsboro and Redmond campuses. This full-time role supports daily flight operations through a rotating focus on checkride coordination, scheduling, and dispatch support, with the goal of full cross-training across all functions. This is a non-certified dispatcher position; FAA dispatcher certification is not required. The ideal candidate thrives in a fast-paced environment, communicates clearly with multiple stakeholders, and helps optimize day-to-day operational efficiency.

This position is fully onsite.

Key Responsibilities

• Coordinate and schedule student pilot checkrides in accordance with company policies
• Serve as primary point of contact for students, instructors, DPEs, and management regarding checkride logistics
• Ensure all checkride documentation and requirements are complete and accurate
• Maintain detailed records of checkride schedules, results, and related reports
• Assist with travel coordination for out-of-town DPEs
• Invoice students for checkride fees and accurately calculate payments and expenses for DPEs
• Perform daily aircraft scheduling and resource utilization
• Provide dispatch support as needed
• Coordinate with Maintenance for scheduled and unscheduled aircraft maintenance
• Enter and maintain student, instructor, and course data in company databases
• Audit flight logs and ensure accurate billing
• Prepare reports and assist with implementing new processes and procedures
• Provide administrative support, including email, phone, and message response
• Other duties as assigned by Chief, Dispatch Manager/Operations Lead, or Operations Manager

Qualifications & Skills

• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• High attention to detail and accuracy
• Ability to work collaboratively with instructors, students, and leadership
• Comfortable working with databases, schedules, and billing systems
• Aviation or flight-training environment experience preferred but not required