Executive Assistant, Strategic & Media Group Communications

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

Position Overview
NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to both the EVP and SVP of Strategic and Media Group Communications. You will play a critical role in supporting these executives in various administrative and operational tasks. This position requires exceptional organizational skills, a proactive mindset, and the ability to shift priorities as needed and manage several work streams at a time.
The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will liaise with the Media Group organization as well as NBCU/Comcast on behalf of the EVP and SVP of Comms.

Key responsibilities include, but are not limited to:

• Serve as a liaison for the EVP and SVP of Corporate and Media Group Communications with other departments, team members, clients, stakeholders and outside vendors.
• Proactively manage and maintain the EVP and SVP’s calendars, including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics.
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly 
• Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions
• Create and edit agendas, spreadsheets, coverage reports and other team materials
• Manage and organize executive files, physical and electronic, as required
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

Qualifications

Let's Talk About You...

• Trustworthy - You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy - You're proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and you're capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
• Agile - Extremely flexible