Pre-Employment Coordinator

Pre-Employment Coordinator
📍 Location: Remote (FL, GA, or NY) 🕒 Full-Time, Exempt
Reports to: Director of Human Resources

AccordCare and our family of brands is a premier in-home personal care company providing services to people of all ages and levels of need. A better quality of care comes from exceptional caregivers and AccordCare only hires the best! AccordCare is an employee-friendly company. We focus on our employees to ensure they have a healthy work and life balance. Our employees become our family, and through excellent training and support, they are ready to serve our clients with a fresh perspective on successful aging.

About This Opportunity

Join our Human Resources team as a Pre-Employment Coordinator, where you'll play a critical role in ensuring healthcare professionals are properly vetted and ready to provide safe, quality patient care. This remote position offers the opportunity to work with a dynamic healthcare organization while managing the essential pre-hire process that protects both our patients and our organization.

What You'll Do

As our Pre-Employment Coordinator, you'll be responsible for managing the complete pre-hire journey from offer acceptance through the employee's first day. Your key responsibilities include:

Core Responsibilities

• Manage the full pre-employment process ensuring all requirements are completed accurately and on time
• Coordinate background checks, drug screenings, and required medical clearances in compliance with company policy and applicable laws
• Verify professional licenses, certifications, and credentials through primary source verification methods
• Maintain accurate electronic personnel files in our HRIS system, ensuring compliance with company, state, and federal recordkeeping requirements
• Serve as the primary liaison between recruiters, hiring managers, and candidates to resolve outstanding requirements and provide status updates

Additional Key Functions

• Review pre-employment results and escalate exceptions for appropriate review
• Track and report on pre-employment pipeline metrics, identifying bottlenecks and recommending process improvements
• Maintain onboarding trackers and dashboards to monitor progress and flag missing documentation
• Manage new hire entry and processing in the HRIS system, including documentation verification and workflow initiation
• Submit IT requests for hardware/software needs based on role-specific requirements
• Support internal audits and regulatory review preparation

What We're Looking For

Education & Certification

• Bachelor's degree in Human Resources, Healthcare Administration, Business Administration, or related field (preferred)
• Professional HR certification (PHR, SHRM-CP) preferred

Experience Requirements

• Minimum 2 years of experience in HR, recruiting, credentialing, or compliance
• Healthcare industry experience strongly preferred
• Multi-state regulatory experience strongly preferred
• Knowledge of pre-employment regulations specific to NYSDOH, AHCA (Florida), and GCHEXS (Georgia)

Technical Skills

• Proficiency in UKG or similar HRIS systems
• Advanced skills in Microsoft Office Suite (Excel, Outlook, Word)
• Experience with electronic document and signature platforms
• Applicant tracking system experience preferred

Essential Qualities

• Exceptional attention to detail and organizational skills
• Strong time management abilities with a high sense of urgency
• Ability to handle confidential information with integrity and discretion
• Excellent communication skills for working with candidates, managers, and external vendors
• Deep understanding of background screening, license verification, and employment eligibility requirements

Work Environment

This is a fully remote position that requires:

• A quiet, professional home workspace with reliable high-speed internet
• Extended computer use and frequent phone/virtual communication
• Occasional travel or in-person support at branch locations may be required
• Standard physical activities including sitting, standing, walking, and light lifting

Why Join Our Team?

• Remote flexibility with the stability of a growing healthcare organization
• Direct impact on patient safety and organizational compliance
• Professional development opportunities in healthcare HR and compliance
• Collaborative environment working