Lease Administrator, Real Estate Services

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
The Lease Administrator is responsible for the full scope of lease administration activities, various property management tasks, and internal and external relationship management. Experience with or knowledge of the financial aspect of lease management is desirable. 
 

This position is under a hybrid work schedule which is generally remote with one day per week in office and as needed on campus.  The Lease Administrator will also need to travel to various leasing locations across the DFW metroplex.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor's Degree 
   

• Experience
  3 years of related experience. 
   

Preferred

• Experience
  Experience in commercial real estate, lease administration, property management, or real estate accounting with exposure to commercial leases. 
   

JOB DUTIES

• Responsible for the full scope of lease administration services, including:
  -Inputting and maintaining all lease contract information and associated records in lease administration software such as Visual Lease
  -Submitting correct and timely payment of monthly rent and billback statements for all leased locations
  -Reviewing annual Common Area Maintenance and Operating Expense reconciliations for all leased locations
  -Facilitating review of, and submitting payment for, tenant improvement invoices for renovation and construction work at leased locations
  -Communicating with Facilities, clinic managers, and other internal personnel regarding Tenant/Landlord responsibilities at leased locations
  -Invoicing UTSW tenants monthly
• Responsible for conducting property management tasks, including:
  -Communicating with property management groups for accounting, maintenance, and general needs of UTSW
  -Coordinating off-campus repairs and maintenance with property management groups and/or UTSW Facilities
  -Managing and tracking the status of property tax exemptions and protests, and paying tax bills as applicable
  -Tracking and paying applicable city fees for easements, encroachments, and ordinances
• Responsible for acting as a relationship manager on behalf of UTSW Real Estate Services for internal and external stakeholders.
• Performs other duties as assigned.

SECURITY AND EEO