Senior Associate, Operations and Program Management, Asia

Chemonics' Asia Business Unit (BU) is conducting a recruitment for a Senior Associate, Operations and Program Management. The Asia BU has thirteen active projects in nine countries and a range of technical areas including: energy, rule of law, environmental and natural resource management, agriculture and livelihoods development, private sector development, tourism, and greater social inclusion to promote broad-based economic growth in the region. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities:

Business Unit operations and project support and continual improvement

• Assists in responding appropriately and quickly to requests for support; this includes, but is not limited to, liaising with other departments, projects, or BUs to resolve operational and project issues and ensure staff compliance with rules, regulations, and corporate policy
• Prepares/files personnel forms, purchase orders, travel authorizations, and other standard forms
• Leads BU and project efforts for complete and comprehensive project and BU documentation by facilitating project document reviews and file audits as appropriate
• Follows up on assignment deadlines generated and/managed by the BU leadership team and operations team for strategic initiatives and projects
• Organizes meetings and drafts agendas for team meetings, regional meetings and regional leadership; briefs and prepares background materials for leadership and operations team on pertinent issues
• Contribute dedicated time to other workstreams and functions to achieve BU goals, including new business, project management, and technical practice contributions
• Supports the operations and project teams with talent management, recruitment, onboarding, and staff engagement; drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding
• Serves as a resource for ERP-related questions, following-up and/or escalating problems as appropriate
• Tracks and responds to requests from corporate, business line and business unit, and project offices with input from the manager and director; Serves as primary backstop for project office personnel for expatriate and CCN staff
• Tracks, and when appropriate, reviews project and financial deliverables and reports for completeness and readiness for submission; may provide copy-editing support as needed
• Drafts and tracks administrative and financial project requests and changes to clients and partners, including approvals for staffing, financial reporting and tracking, activity modifications, and budget adjustments; may liaise with corporate office and project staff and partners staff to obtain information and submit approvals
• Supports monthly reforecasting for project budget including inputting actuals; drafts monthly budget and staffing memos; participates in corporate budgeting process as requested
• Provides review of monthly project office expenses and draft invoices in consultation with program manager; completes data entry of monthly project invoicing, subaward and consultant information, timesheets, expense reports, and other types of data as requested
• Facilitates fielding and repatriation of employees and consultants by submitting separation paperwork, updating allowances, coordinating travel and household effects repatriation 

Business Development

• Participates on proposal teams in specific line roles of increasing complexity, including, but not limited to, past performance writer, corporate capabilities writer, expatriate and/or local recruiter, section writer, cost preparer, coordinator, and subcontractor/subaward partner liaison

Talent management and development

• Supports the operations and project teams with talent management, recruitment, onboarding, and staff engagement
• Participates in internal and external training events to strengthen core competencies for operations and project management as applicable in line with donor regulations and Chemonics corporate standards

Project compliance and support

• Supports in the contractual and financial management and closeout of projects whose period of performance has ended, including sending invoices and required backup d