Administrative Specialist (Probation) VHNE Part time temporary

JOB LOCATION

14999 E Alameda Pkwy Aurora, Colorado 80012-1563

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Hiring Range: $23.31 - $29.14/Hourly

The deadline to submit applications is Wednesday, September 24th, 2025. Please note that the City of Aurora will conduct ongoing screenings of applications on a first-come, first-served basis. As soon as a qualified pool of applicants is determined, this position may be closed without notice.

 

This is a temporary, part-time (approximately 20-25 hours per week) VHNE position anticipated to last six (6) to nine (9) months.  The Probation Administrative Specialist performs a variety of general clerical duties to support the operations of the Probation function of the Municipal Court.

PRIMARY DUTIES & RESPONSIBILITIES

• Maintains record-keeping systems; opens case files

• Proofreads, keys, and processes a variety of correspondence, reports, and documents

• Serves as a receptionist

• Answers/directs questions/inquiries by telephone or in person and schedules initial appointments with Probation Office

• Operates a variety of office equipment

• Is cross trained in all clerical positions within department

• Issues and collects client forms and information

• Provides procedural information regarding court stipulated classes, counseling, and community service work

• Gathers/inputs court stipulations and other information into computer system

• Receives and processes client forms, referrals, and community service timesheets

• Processes and creates new probation clients’ files

• Sends discovery to prosecution

• Trains new employees and interns as necessary

• Performs additional duties as assigned

• Will handle CJIS related information.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education: 

• High School Diploma or GED

Experience: 

• Two (2) years of administrative support experience with heavy public contact.  Court or probation experience preferred.

• Data entry experience

Licenses and Certifications:

• Criminal Justice Information Systems (CJIS) certification required within six (6) months of hire. 

• NCIC / CCIC Certification may be required 

Knowledge of:

• Probation and court terminology

• Basic office practices and procedures

• Advanced business English, math, and spelling

• Computer operation with various software applications to include Microsoft Word, Excel, Outlook and Versadex.

• Advanced knowledge of Access Control or similar security systems

Skills in:

• Efficiently and accurately key information using a keyboard and skill in performing data entry

• Strong interpersonal, analytical and organizati