Administrative Assistant, Special Education Supervisor

The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our School District will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another.  We look forward to your interest! 

Title: Administrative Assistant, Special Education Supervisor

Reports To: Supervisor of Special Education 

Takes Direction From: Supervisor of Special Education  

Schedule/Calendar:  7.5 hours/day 37.5 hours/week 261 days/year 

Summary: Performs a variety of secretarial and clerical duties for department using standard procedures and assists Special Education Supervisor with their duties.  This person interacts with district staff, parents of special education students, and other agency staff.  Also provides department coverage for other secretaries during breaks and absences. 

Essential Functions:

• Uses a variety of computer software and maintain special education student records
• Maintains required federal and state paperwork for special education students
• Maintains timelines in compliance with state guidelines
• Provides information necessary to complete state and federal reports
• Distributes information and reports
• Maintains student confidentiality
• Processes purchase orders
• Maintains students records in accordance with FERPA requirements
• Arranges and coordinates meetings and appointments
• Responds to questions from staff and parents
• Completes all other duties required to operate the department
• Additional duties as assigned by supervisor

Education and/or Certification Required: 

• High School Diploma/GED; additional secretarial training preferred

Experience Needed: 

• 5-7 years with at least 2 years in education or related field 

Requisite Skills: 

• Extensive knowledge and application of computer software such as Microsoft Office
• Good written and oral communication
• Ability to multitask
• Conflict resolution
• Ability  to work under timelines
• Familiarity with general office equipment including computers    

ADA Compliance:

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.  

Physical Requirements: (Choose one of the following.)

? Sedentary ? Light work           ?  Medium work

? Heavy work ? Very heavy work

ADA Compliance: 

Physical Requirements:  Choose one of the following.  Most desk jobs are sedentary or light:

Sedentary:  involves sitting most of the time.  Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects. 

Light work:  If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work.  The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects. 

Medium work:  The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects. 

Heavy work:  The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects. <