Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University

Department

Chemistry

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of the Job

The Senior Administrative Coordinator I works under general direction to coordinate administrative support operations for the Texas A&M Chemistry Department. This role exercises discretion and independent judgment on matters of significance, ensures the effective functioning of departmental administrative processes, and provides supervision to assigned staff.

Opportunities to Contribute

• Coordinates and plans administrative activities, services, and support functions for the department.

• Provides advanced administrative support to leadership while maintaining confidentiality.

• Serves as the primary administrative contact for staff by offering guidance on procedures and activities.

• Assists the Assistant Department Head with preparing documentation, correspondence, and spreadsheets.

• Participates in the planning, execution, and evaluation of administrative operations and objectives.

• Prepares, reviews, and evaluates operational and special reports for leadership.

• Develops administrative objectives, strategies, and operating practices to support departmental goals.

• Monitors project timelines, identifies issues, and ensures compliance with policies and procedures.

• Formulates and implements management policies and procedures while ensuring departmental compliance.

• Coordinates the completion and processing of security, safety training, and compliance forms for staff.

• Supervises assigned staff, provides direction, and determines work priorities.

• Communicates leadership decisions and objectives to staff on behalf of administrators.

• Assists with the development and preparation of budget and financial documents.

• Coordinates office records retention, maintains office resources, and provides support for mailroom operations and department parking services.

• Supports the issuance, tracking, return, and documentation of departmental keys.

• Coordinates administrator travel arrangements and prepares detailed itineraries.

• Makes arrangements for visitors and dignitaries and supports visiting scholar submissions, tracking, and verification.

• Plans and coordinates meetings, seminars, committee agendas, and special departmental events.

• Evaluates documents submitted for administrator signature to ensure accuracy and completeness.

• Serves as backup property officer and assists with inventory certification and tracking.

• Acts as a liaison with internal teams and departments and provides expert procedural advice to program directors.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.

• Six years of experience in office administration.

A well-qualified candidate for this position will also possess:

• Administrative experience in an academic setting. 

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Interpersonal and communication skills.

• Planning and organization skills.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multitask and work cooperatively with others.

Salary: Compensation will be commensurate based on the selected candidate's education and experience.

What you need to do:

A Select the Apply button to begin your application. Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our