Sr. Office Administrator

Key Responsibilities

Front Desk & Office Coordination

• Greet and assist visitors, clients, and employees in a professional and friendly manner
• Answer and route incoming calls and manage general inquiries
• Maintain a clean, organized, and welcoming reception and common areas
• Manage incoming and outgoing mail and packages
• Coordinate office supplies
• Maintain kitchen and break areas to ensure they are clean, organized, fully stocked, and welcoming for employees and guests
• Support meeting setup and office event coordination
• Serve as a go-to resource for general office needs

HR & Employee Experience Support

• Assist with new hire onboarding logistics (workspace setup, welcome materials, scheduling, etc.)
• Complete and process I-9 documentation in coordination with the HR Business Partner
• Create and manage employee badges/access credentials
• Coordinate birthday gifts and other employee recognition initiatives
• Support internal engagement activities and team events
• Assist HR with administrative projects as needed

Qualifications

• 1–3 years of experience in an administrative, receptionist, office coordinator, or HR support role
• Strong organizational skills and attention to detail
• Professional, warm, and service-oriented demeanor
• Ability to handle confidential information with discretion
• Comfortable managing multiple priorities in a dynamic environment
• Proficient in Microsoft Office
• Experience with Outlook is a plus

Skills & Attributes

• Strong written and verbal communication skills
• High level of professionalism and reliability
• Positive, proactive mindset
• Strong time management and follow-through
• Passion for creating a welcoming and engaging workplace

Requirements

Education/Experience: Typically requires 3+ years of relevant experience.

Location: Bellwood PA

Neptune Technology Group Inc./Muni-Link does not sponsor U.S. work authorizations for this position, including H-1B, O-1, and TN. Neptune also does not sponsor individuals in F-1 status for this role. 

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