Sr. Specialist, Immigration & Mobility

Business Overview 

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). IPG Mediabrands manages over $47 billion in marketing investment globally on behalf of its clients across its full-service agency networks UM, Initiative and Mediahub and through its award-winning specialty business units Healix, Kinesso, MAGNA, Mediabrands Content Studio, Orion Holdings, Rapport, and the IPG Media Lab. IPG Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors including automotive, personal finance, consumer product goods (CPG), pharma, health and wellness, entertainment, financial services, energy, toys and gaming, direct to consumer and e-commerce, retail, hospitality, food and beverage, fashion and beauty. The company employs more than 18,000 diverse marketing communication professionals in more than 130 countries. Learn more at www.ipgmediabrands.com. 

Position Summary

We are looking for you - dynamic, best-in-class talent - to join the IPG Mediabrands team as a Sr. Immigration and Mobility Specialist. In this role, you will assist in the mobility processes and help take our U.S. Immigration and Global Mobility functions to the next level. You will play an integral role in helping to identify ways to improve the company's mobility and visa processes to ensure consistency and integrity of information, programs, policies, and procedures. In addition, you will become a strategic partner to our SVP, Global Mobility and HRBPs and make recommendations and decisions that align with company policies and/or immigration laws.

Responsibilities

• Coordinate & manage all IPG Mediabrands U.S. immigration cases including non-immigrant (i.e., F1, H-1B, L-1A, L1-B, TN, E3, O, and B1 visas); renewals and immigrant petitions (permanent residence sponsorship)
• Educate and support foreign national employees (FNs), FN Manager, and HR (HR Business Partners, Recruiters, SVP, Global Mobility) about IPG Mediabrands U.S. visa and immigration policies, procedures and processes
• Coordinate with the HRBPs/Recruiting, external legal services provider, & foreign national to ensure compliance and timelines of required documentation
• Track and maintain internal documentation for immigration/visa purposes
• Make independent decisions related to most effective course of action to take related to visa processing dependent upon customer & business needs as well as immigration vendor input
• Advise employees regarding restrictions for travel outside of the U.S. (based on their current visa type) and general direction related to the visa process
• Run ad-hoc reports such as visa & immigration, headcount, promotions
• Respond to all immigration questions, review issues and employee concerns and provide counsel in regards to Company Immigration guidelines, legal requirements and procedures
• Show comfort in presenting to and effectively interacting with internal clients and across departments
• Ensure compliance with all federal and state laws; Responsible for Immigration Invoicing Processes; Responsible for Public Inspection Files and Audit
• Partner with the Global Mobility Lead on team initiatives, global projects, development of processes and procedures
• Assist the Global Mobility Lead with consultations with employees and HR contacts related to the Global Mobility process. This includes conducting briefings, responding to queries, issue resolution, etc.
• Prepare relocation letters, tracking and maintenance, manage external vendor invoices and assist with running cost estimates
• Provide necessary documentation to all external providers
• Manage day-to-day interactions with our external relocation services provider to ensure a smooth experience for our people - including initiating and monitoring employee cases and vendor performance
• Continually improve the assignee/transferee experience

Required Skills & Experience

• Minimum 3-4 years of U.S. immigration experience
• Ability to work with confidential and time-sensitive information