Assistant Director, Donor Relations

Job Posting Title:

Assistant Director, Donor Relations

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Hiring Department:

Intercollegiate Athletics

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Additional hours will be required to include early mornings, evenings, weekends, and holidays. Travel is required. This position is not suitable for remote work and regular, on-site hours are required.

Purpose

To plan and implement a comprehensive stewardship plan for Longhorn Foundation donors including United Texas Circle, DeLoss Dodds Leadership Team, and annual fund donors.

Responsibilities

• Manage Annual Fund donor acknowledgement triggers, cycles and calendar; collaborate with Coordinator, Development Communications to plan and execute strategic donor touchpoints (including digital and physical collateral) to properly thank and recognize Annual Fund donors for their support. Track results to help inform and drive decisions about future initiatives and strategies.

• Develop, deploy and ensure the fulfillment of tailored strategies to effectively steward Annual Fund donors at the Longhorn through Legacy levels as well as the Longhorn Foundation Student Member program.

• Coordinate annual Membership Kit production and fulfillment (Annual Fund and Student Membership) with in-house designers and/or third-party vendors.

• Oversee and manage Longhorn Foundation Student Member program and stewardship, including benefits/event planning and fulfillment, reporting and communications; identify new or enhanced ways to steward student members.

• Plan and execute the annual Thanks Day initiative in partnership with Central Development.

• Assist in the education of Annual Fund membership benefits to acquire new donors, retain existing donors and/or move donors to their next gift.

• Oversee endowment donor stewardship, including reporting and donor communications; identify new or enhanced ways to steward endowment donors.

• Coordinate the overall production and dissemination of customized non-annual acknowledgment letters on behalf of the VP and Director of Athletics and/or Executive Senior Associate Athletics Director.

• Maintain an inventory of and manage re-ordering for Longhorn Foundation stationery, including birthday cards, staff notecards, blank cards, etc.

• Manage a running inventory of donor awards and stewardship items; manage re-ordering or replenishing award items as needed.

• Assist with giving society (DeLoss Dodds Leadership Team and United Texas Circle) stewardship planning and fulfillment, as well as all Longhorn Foundation benefits-related event planning and management.

• Assist in planning and executing an annual Donor Appreciation Month tailgate event and special benefits schedule.

• Support gameday management of hospitality clubs and spaces for football, basketball and baseball.

• Assist Leadership Giving team with individualized stewardship plans for principle level donors.

• Assist T Association with benefit or membership fulfillment as needed.

• Other related functions as assigned.

• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discriminatio