Sr. Administrative Coordinator

We have an exciting opportunity for a full time Office Coordinator to manage the administrative
functions of our Atlanta office. We are looking for someone who has experience and familiarity with
the day-to-day office functions and is passionate about supporting others while making meaningful
contributions to our internal clients. Come join a collaborative team that prioritizes learning and
growth while also helping to support a clean and healthy environment.

Detailed Description:

•  Collaborate and work closely with the Atlanta Local Leader to maintain office organization,
  efficiencies, and connections with staff. Responsibilities will include but are not limited to:
  overall office logistics, schedule/develop/support meetings (local and national), and identify
  creative activities to engage staff and ensure high office morale along with supporting local
  efforts around Diversity and Inclusion. Lead and support office events (i.e., virtual coffee
  chats, office lunches, all hands meetings, and other employee events) throughout the year to
  engage the office. Be the point of contact with building management on communications
  with the office, building procedures, and any concerns with the office or building.
• Provide administrative support and assistance to all staff for a variety of office functions and
  operations. This includes front desk management (greet clients, vendors, guests, and staff),
  office supplies/equipment management/maintenance, mail/courier service/FedEx,
  coordinate cleaning and repair services, work with corporate administration and facilities,
  travel arrangements, and prepare written communications (office-wide emails, Microsoft
  Teams postings, small group coordination efforts).
• Correspondence/Client Deliverables. Coordinate and assist with formatting of reports,
  letters, marketing materials, Scopes of Work and Design Specifications including text, tables,
  spreadsheets, graphics, and other diverse content. Proofread reports, records, and other
  data for accuracy.
• Onboard New Hires. Work with supervisors and office personnel (local and regional) to
  develop onboarding plans and conduct new hire orientations.
• Perform assignments of a confidential nature for functional groups and managers.
• Understand, implement, and adhere to corporate policies related to finance, cost control,
  project delivery, safety, and quality assurance.
• Submit invoices to Accounts Payable for services provided to the office.
•  Lead and collaborate with local and national health and safety team on annual emergency
  action plan, annual fire/evacuation drills, employee ergonomic assistance, Personal
  Protective Equipment (PPE) orders, and other health and safety related items.
• Virtually support other nearby Brown and Caldwell (BC) offices as needed.

 

Desired Skills and Experience:

•  High school diploma plus minimum five years’ experience in a professional office setting.
• Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and
  in a team environment, and under deadline pressures.
• Strong management, coordination, and organization skills essential.
• Ability to be resourceful in researching issues, solving problems, and offering creative
  solutions.
•  Empathy for others with the ability to develop and maintain client relationships both internal
  and external (in person and virtually).
• Excellent communication skills (both written and oral) are essential.
• Knowledge of organizational operations and procedures essential.
• Candidate must be proficient in Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
• Excellent written and verbal communication skills. Experience in proofreading and formatting
  are necessary. Technical editing/writing experience is a plus.
• Some level of basic IT functions a plus.
• Must be able to work at least 3 days in the office.
• Notary Public in the State of Georgia or willingness to become a notary.
• Valid driver’s license and good driving record may be required.

Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education.  These ranges may be modified in the future.

Location A: $19.80 - $27.20

Location B:  $21.80 - $29.90

Location C:  $23.70 - $32.60

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation:  We provide a compr