Administrative Assistant - Engineering

Company Details

Darling Ingredients repurposes and recycles materials from the animal agriculture and food industries - transforming them into essential ingredients that do everything from feeding animals to fertilizing crops to fueling planes and nourishing people. We're the number one publicly traded company of our kind, operating a global family of brands and businesses that span more than 260 facilities in over 15 countries. Our unique scale allows us to make entire industries less wasteful and more sustainable, helping move the world toward a more circular economy.

Darling Ingredients offers full time employees a full suite of benefits including but not limited to the following: 401(k), Health, Dental and Vision Insurance, and Paid Time Off.

Job Summary

The Administrative Assistant will be a key member of the Engineering team, providing comprehensive administrative support to ensure the efficient operation of the department. The ideal candidate will be a proactive, detail-oriented individual with excellent organizational and communication skills, capable of managing a diverse workload in a fast-paced environment.

Essential Duties/Responsibilities:

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

• Administrative Support
  • Provide general administrative support to the engineering staff, including managing correspondence, answering phones, and handling inquiries.
  • Prepare and edit documents, reports, presentations, and engineering submission packages.
  • Maintain and organize departmental files, records, and project documentation.
  • Serve as a liaison to the Risk Department to provide feedback from Operations and Engineering as needed.
• Scheduling & Coordination
  • Manage complex calendars for senior staff, scheduling meetings, appointments, and conference calls.
  • Coordinate internal and external meetings, including booking facilities, preparing agendas, and distributing materials.
  • Make travel arrangements for the team, including booking flights, hotels, and transportation.
  • Help coordinate planning and scheduling of various educational programs presented by the Engineering Dept. (i.e.- Centrifuge School, Boiler School, etc.).
• Project Support
  • Assist in tracking project timelines and expenditures.
  • Prepare and process purchase orders, invoices, and expense reports.
  • Maintain a Capital Inventory spreadsheet.
  • Maintain Capital Expenditure spreadsheet to help manage US Operations Capital tracking.
  • Develop and maintain tracking for Boiler Inspections, Carrier Risk Engineering reports, Infrared Inspections, and Vibration Analysis.
• All other duties as assigned by management.

Minimum Qualifications:

• High school diploma or equivalent is required. An Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• 3-5 years of experience in an administrative support role, preferably within an engineering, construction, or technical environment.
• Proficiency in the Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional organization and time-management skills with a proven ability to manage multiple tasks simultaneously.
• Experience with data entry and maintaining accurate records.

Preferred Qualifications:

• Experience with Project Management Software and Oracle or a similar ERP system.
• Communicates clearly in verbal and written form.
• Excellent math skills.
• Ability to work independently and as part of a team.

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demo