Executive Assistant, Stockholm

<p>We are looking for a dynamic Executive Assistant to work alongside our CEO, with the aim to make their day-to-day life more effective. This is a role for someone who thrives in an ever-changing environment and is as comfortable with high-level responsibilities as they are with everyday operational tasks. </p> <p><strong>We believe you are:</strong></p><ul> <li dir="ltr"><p><strong>Humble &amp; Adaptable:</strong> You are willing to roll up your sleeves and do whatever is needed - from managing high-profile meetings to handling more essential daily tasks. </p></li> <li dir="ltr"><p><strong>Insightful &amp; Proactive:</strong> You’re quick on your feet, able to assess situations, anticipate needs, and offer solutions before problems arise.</p></li> <li dir="ltr"><p><strong>Great Communicator &amp; Socially Adept:</strong> You communicate clearly and professionally, and you build strong relationships with both internal and external stakeholders. You know how to connect with people at all levels, balancing professionalism with empathy.</p></li> <li dir="ltr"><p><strong>Service-minded</strong>: You take pride in providing support, whether it's for the CEO or the wider team, and you genuinely enjoy helping others succeed.</p></li> <li dir="ltr"><p><strong>Integrity:</strong> You have integrity and work confidently with C-level executives, handling sensitive information with discretion and trust.</p></li> </ul><p><strong>What you will do:</strong></p><ul> <li dir="ltr"><p><strong>Email &amp; Calendar Management</strong>: Keep the CEO’s inbox organized, prioritizing important messages and ensuring everything is followed up on. Ensure the calendar is up-to-date and optimized.</p></li> <li dir="ltr"><p><strong>Board and executive support:</strong> Help set up board meetings, manage communication with board members, and prepare any necessary documents.</p></li> <li dir="ltr"><p><strong>Travel Arrangements: </strong>Handle travel plans, including booking flights, finding places to stay, and putting together travel itineraries.</p></li> <li dir="ltr"><p><strong>Expenses: </strong>manage expense reports.</p></li> <li dir="ltr"><p><strong>Logistics &amp; Events: </strong>Coordinate meetings and logistical arrangements.</p></li> <li dir="ltr"><p><strong>Proactive planning:</strong> Review future schedule and tasks for the CEO on a regular basis to ensure everything is properly prepared and arranged in time for all meetings and events.</p></li> <li dir="ltr"><p><strong>Personal Tasks</strong>: Occasionally assist with the CEO’s personal tasks, treating them with the same level of professionalism and care as work-related duties.</p></li> <li dir="ltr"><p><strong>Support for broader exec team:</strong> Occasional support for other tasks as needed by other members of the executive team.</p></li> </ul><p><br/></p><p><strong>We believe you have:</strong></p><ul> <li dir="ltr"><p><strong>3-4 Years of Experience</strong>: You have experience as an Executive Assistant, ideally working with senior executives in a fast-changing environment. If you’ve supported executives in the tech or SaaS industry, that’s a big plus. <em>Experience is important but we will put a lot of emphasis on personality. </em></p></li> <li dir="ltr"><p><strong>Organizational Excellence: </strong>You’re a natural multitasker who loves keeping things organized, structured, and prioritized. You are detail-oriented and take pride in managing your own and other’s tasks with efficiency.</p></li> <li dir="ltr"><p><strong>Excellent Communication Skills:</strong> You are clear, concise, and professional in all forms of communication. Whether it’s sending emails, coordinating with board members, or managing logistics.</p></li> <li dir="ltr"><p><strong>Tech-Savvy: </strong>You’re proficient in tools like Google Workspace, and project management platforms and communication tools (e.g., Slack, Notion, Miro)</p></li> <li dir="ltr"><p><strong>Flexibility:</strong> You’re comfortable shifting between different tasks and priorities, whether it’s arranging travel, board meetings, or handling personal errands.</p></li> <li dir="ltr"><p><strong>Fluency in Swedish and English:</strong> Ensuring effective communication, both verbal and written, with diverse stakeholders.<br/></p></li> </ul><br/><p dir="ltr"><strong>Who we are</strong></p><p dir="ltr">→ Take a look at our <a href="https://jobs.funnel.io/locations/stockholm-sweden"><strong>Funnel benefits</strong></a><strong>!</strong></p><p dir="ltr">Funnel is a Swedish-founded company with headquarters in Stockholm. Our SaaS product is designed to help marketing teams own their performance. Founded in 2014 in Stockholm, and still founder-led, the Funnel team has grown with our customers – serving more than 2,000 companies from our Stockholm, Boston, Dublin, Sydney and Hamburg offices.</p><p dir="ltr">We have always put the customer first, expressed in a no-commission sales model and a customer-centric development approach.