Senior Administrative Assistant, Global Medical Affairs - Immunology

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

*Onsite 4 days per week in Lake County, IL required. 

Role Overview: 
The Senior Administrative Assistant plays a pivotal role in supporting executive leadership by managing and optimizing administrative operations. This position focuses on strategic partnerships and innovation, empowering the team with a mindset geared towards service, discretion and integrity, professionalism and composure, continuous learning and improvement. The Admin not only handles day-to-day administrative tasks but also has the opportunity to be a very active player driving the organization's strategic direction. 

Job Responsibilities: 

• Manage complex executive schedules, ensuring efficient time utilization and coordination of key meetings.
• Anticipate and plan for VP needs by understanding organizational priorities. Identify requirements for agendas, travel itineraries, meetings, and other arrangements to support the VP in achieving organizational goals.
• Stay informed about major activities within the VP's organization by engaging with the Immunology admin pool. Proactively bring to the VP's attention any need to allocate time for these activities on their calendar.
• Oversee travel arrangements, including bookings, itineraries, and visa processing, ensuring seamless travel experiences.
• Maintain and update organizational charts, distribution lists, and internal communication channels.
• Facilitate open and effective communication with executives, team members, and cross-functional partners.
• Serve as a liaison between the leadership team and internal/external stakeholders, ensuring clear and effective communication.
• Serve as a t