Office Manager - Hourly

St. Michael Parish, Olympia, Washington

ARCHDIOCESE OF SEATTLE

POSITION DESCRIPTION

DEPARTMENT: Operations
POSITION TITLE: Parish Office Manager & Database Administrator
REPORTS TO: Director of Operations
STATUS: Full-time, 40 hours per week, 12 months per year

POSITION PURPOSE

The Parish Office Manager & Database Administrator ensures smooth daily operations of the parish office while maintaining the integrity of our parish database and safe environment compliance systems. This role oversees office management functions, administrative workflows, and data systems that support the parish's mission and operations.

ABOUT ST. MICHAEL PARISH

St. Michael Parish & School serves approximately 2,600 registered families and 7,000 individuals across two worship sites in Olympia, Washington. We are a vibrant Catholic community committed to worship, discipleship, formation, service, and fellowship.

MAJOR DUTIES AND RESPONSIBILITIES

Office Management (50%)

Administrative Operations

• Oversee daily office operations, ensuring efficient workflow and excellent customer service
• Supervise administrative support staff, including front desk reception and clerical assistance
• Manage office supplies inventory, equipment maintenance, and vendor relationships
• Coordinate office schedules, meeting room bookings, and facility use
• Develop and maintain office procedures and policies
• Serve as primary point of contact for staff administrative needs

Team Leadership

• Provide guidance, training, and support to administrative team members
• Supervise parish events coordinator
• Conduct regular team meetings and performance reviews
• Foster a welcoming, professional office environment

Database Management & Compliance (40%)

Database Administration

• Maintain and update SMP Connect database, ensuring data accuracy and integrity
• Generate reports and analytics to support parish leadership decision-making

Safe Environment Coordination

• Manage all safe environment records for volunteers and staff
• Verify monthly compliance with Archdiocese of Seattle safe environment requirements
• Ensure timely completion of required training and background checks

Additional Responsibilities (10%)

• Maintain parish archives, including staff, council, and commission meeting notes
• Collaborate with administrative staff to ensure accurate sacramental record-keeping
• Serve as front desk backup as needed
• Provide support through the Admindesk system
• Other duties as assigned by the Parish Administrator

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and hol