Administrative Assistant I-Medical Education Administration

The Administrative Assistant serves as the first point of contact for the Department of Medical Education and plays a key role in ensuring a professional, welcoming, and efficient office environment. This position supports daily departmental operations by assisting visitors, students, faculty, and staff; coordinating communications and administrative processes; and maintaining awareness of departmental activities and events. The successful candidate will demonstrate strong organizational, interpersonal, and customer service skills while maintaining a professional and orderly office setting.

Reports to: Director of Operations, Medical Education Administration

• Greets and directs visitors, students, faculty, and staff and assists with coordinating access to departmental spaces 
• Answers, screens, and directs incoming calls and maintains internal contact directories and resources information 
• Pick up and distribution of mail and packages for the department 
• Processes reimbursements, deposits, petty cash requests, and check distribution while maintaining accurate tracking records 
• Orders, receives, and tracks office supplies, equipment, and departmental purchases through institutional procurement systems 
• Coordinates purchasing and operational support for student organizations, educational programs, and departments without dedicated administrative support 
• Distributes materials and supplies, including clinical items, Target gift cards, and OMNY cards, while maintaining accurate tracking and documentation for multiple programs 
• Submits and monitors facilities, engineering, HVAC, maintenance, disposal, and key request tickets
• Maintains organization and functionality of office spaces, supply areas, conference rooms, and shared departmental resources 
• Provides logistical and operational support for meetings, student activities, departmental programs, and special events, including but not limited to orientation, graduation, and various student affairs events
• Supports the Senior Associate Dean and Director of Operations for Medical Education Administration with special projects and departmental initiatives 
• Responds to inquiries and correspondence from internal and external entities 
• Serves as backup support to the Administrative Coordinator for Medical Education Administration and performs additional administrative duties as assigned

• Associate’s degree or related experience
• Minimum two years of Administrative Experience 
• Excellent interpersonal and communication skills; Friendly demeanor 
• Excellent organizational skills
• Exceptional attention to detail and accuracy 
• Proficiency in Microsoft office suite

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22.00 - $34.52 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 830 - Medical Education - ISM, Icahn School of Medicine

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient prac