Job Description Summary

The Executive Assistant will provide comprehensive administrative support to the MDS Worldwide President, MDS Vice President of Finance and other leaders as needed. In this dynamic role, you will play a vital part in ensuring the smooth operation of the Business Unit, enabling our leaders to focus on driving strategic initiatives and fostering an inclusive, high-performing culture.

Job Description

We are the makers of possible 

 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Responsibilities:

The Executive Assistant will be primarily responsible for providing support to include, but not limited to: 

• Managing active calendars, written and telephone communication, and documentation scanning and filing.

• Arranging complex domestic and international travel itineraries in compliance with policy and procedure to optimize use of Executive's time and schedule, and processing expense reports in a timely manner.

• Coordinating leadership team meetings including developing agenda and content, communications and meeting logistics, meeting minutes as required, and ensuring required technical support

• Processing invoices and purchase orders ensuring payment fulfillment.

• Managing interview schedules for department positions.

• Creating communication, PowerPoint presentations and Excel spreadsheets for executive level projects.

• Partnering with team members on critical project tracking and reporting.

• Team member in planning and executing special events (i.e. Senior Leadership Team meetings, recognition awards, company events etc). 

Education and Experience: 

• High School diploma (or equivalent) required with minimum of 6 years of relevant administrative experience. Bachelor’s degree preferred.

• Experience scheduling and managing calendars of management/executives with attention to accuracy and detail.

• Experience processing expense reports and purchase orders.

• Vice President or above support experience required.

• Must have professional demeanor and exceptional interpersonal and communication skills, including both written and verbal communication skills.

• Ability to build and maintain strong relationships across the organization to influence and achieve objectives required

• Ability to handle internal and external information and matters with utmost confidentiality, discretion and sound judgement required

• Strong organizational skills, detail-oriented, and ability to multi-task required

• Strong critical thinking skills and the ability to address and solve problems quickly required. Ability to proactively anticipate team’s needs and plan ahead required.

• Must have a positive attitude, initiative, willingness to learn, and ability to adapt in a fast-paced, dynamic work environment

• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook, Teams) required

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodati