Jobs and Careers
GC
Executive Assistant
GC AIUnited Statesfull_timeVerifiedPosted 23 Feb 2026
About the role
Location
We are hiring for this role to be based out of our Provo, Utah office. Our team works in-office on Mondays, Wednesdays, and Fridays.
About the Role
As our Executive Assistant and Office Administrator, you'll be the go-to person for keeping our CRO and CMO productive and our Utah office running smoothly. You'll support these leaders while owning day-to-day office operations. This is a multifaceted role perfect for someone who thrives in a startup environment, anticipates needs, and enjoys both strategic support and practical tasks.
What You'll Do
- Provide comprehensive administrative support to CRO/CMO, including complex calendar management, scheduling meetings across time zones, and coordinating internal/external stakeholders
- Handle travel arrangements, itineraries, expense reports, and reimbursements with accuracy and efficiency
- Prepare materials for meetings, presentations, events, and follow up on action items
- Serve as the primary office administrator for our Utah location: manage office supplies, vendor relationships, facility maintenance, and workspace organization
- Coordinate office events, team offsites, lunches, and visitor logistics to foster a positive and productive environment
- Assist with onboarding new hires in the Utah office, including setup of workstations, access credentials, and local orientation
- Screen and prioritize communications (email, phone, Slack) on behalf of executives, responding or routing as appropriate
- Maintain confidentiality while handling sensitive information and supporting high-stakes projects
- Contribute to special projects and ad-hoc tasks to support company growth and operational needs
What You’ve Done
- 1-2 years of experience in an administrative, executive assistant, office coordinator, or similar role (experience in a startup, tech, or fast-paced environment is a plus)
- Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities
- Proactive mindset: you anticipate needs, solve problems independently, and follow through without being asked
- Excellent written and verbal communication skills; professional and polished in all interactions
- Tech-savvy and quick to learn new tools
- Comfortable working in a hybrid/remote-aware company with some in-office presence required
- Discreet, trustworthy, and able to handle confidential information
- Bachelor's degree or equivalent practical experience preferred
- Enthusiastic about AI and legal tech, a curiosity about our mission is a big plus!
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