Administrative Assistant ZR_24814_JOB

This is a remote position.

We are seeking a highly organized and detail-oriented Virtual Administrative Assistant to support our Business Operations, Marketing, and Sales teams. This full-time remote role combines routine administrative responsibilities with dynamic, project-based work.

No direct client interaction or phone answering is required. The ideal candidate is adaptable, proactive, tech-savvy, and enthusiastic about working in a fast-paced, collaborative environment.

Key Responsibilities

• Document & Receipt Management: Organize and maintain digital files including receipts, contracts, and other documents in Google Drive.
  

• Data Entry & Maintenance: Ensure Google Sheets are consistently updated with accurate and current information.
  

• Email Support: Assist in responding to outreach and follow-up emails as directed.
  

• Online Research & Reporting: Conduct research on various topics (business tools, market trends, etc.), summarize findings into clear reports, and present recommendations in Google Sheets.
  

• Presentation Design: Create and format presentations using Canva and Google Slides, maintaining brand consistency.
  

• Project Coordination: Provide administrative support for cross-functional projects involving HR, finance, and operations.
  

• Recruitment & Onboarding Assistance: Support the hiring process by coordinating interview schedules, maintaining candidate tracking sheets, and helping manage onboarding documents.
  

Requirements

Qualifications & Skills

• Experience:
  

  • 4+ years of proven success as a Virtual Administrative Assistant or in a similar remote support role.
    

• Tech Proficiency:
  

  • Advanced skills in Google Workspace:
    

    • Docs – Professional formatting and editing
      

    • Sheets – Data entry, formulas, and reporting
      

    • Slides – Clean, professional presentations
      

  • Proficient in Canva for creating visually compelling, on-brand graphics and presentations
    

  • Comfortable using AI tools for research, writing assistance, and summarizing complex information
    

  • Canva experience is a MUST

• Research & Analysis:
  

  • Strong ability to locate accurate and relevant data
    

  • Skilled at summarizing insights into actionable recommendations
    

  • Experience finding contact and personal information for leads or target contacts
    

• Communication:
  

  • Excellent written English skills tailored for professional, customer-facing communication
    

• Organization & Initiative:
  

  • Exceptionally detail-oriented and organized
    

  • Able to manage calendars and coordinate scheduling across multiple stakeholders
    

  • Self-motivated, able to manage workload independently and flag availability proactively
    

• Problem Solving & Learning:
  

  • Quick learner with enthusiasm for new tools and systems
    

  • Critical thinker with creative problem-solving skills
    

Personal Attributes

• Naturally curious and driven to learn
  

• Strong sense of accountability and ownership
  

• Professional, discreet, and committed to confidentiality
  

• Comfortable asking clarifying questions to ensure alignment and success