Sr. Manager of Events

Job Description

Sr. Manager of Events

PHP Agency, Inc.

Dallas, TX

PHP Agency Inc., “PHP,” is seeking a Sr. Manager of Events to join our Dallas-based HQ team.
PHP is a life insurance field marketing organization, founded in 2009. Our CEO is entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance products to a diverse client base. PHP passionately serves people through a field sales force with over 20,000 licensed agents.

Job Summary

This position gives the opportunity to support and coordinate small and large meeting and conferences for a fast-paced Financial Services Company. A successful event coordinator ensures event-related tasks are delivered in a professional manner in accordance with organizational goals. If you are creative, energetic, and passionate about event planning please send your contact information and resume.

Primary Responsibilities:

• Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing, and post-event reporting

• Work on multiple national meetings, both small and large-scale conferences and events simultaneously

• Work with Supervisor on digital management of contracts, speaker bios, session descriptions, handouts, requests for proposals (RFPs), etc.

• Create and send event marketing communications via email, web, print

• Send and track correspondence with speakers and sponsors/exhibitors

• Coordinate creation of event agenda

• Organize and manage event registration platform pre/during/post event

• Project manage deliverables with all team members to help ensure deadlines are met

• Prepare banquet event order (BEO) information with event venues

• Coordinate travel, lodging and expenses for participants traveling to meetings

• Create and manage budgets and collection of registration, sponsorship income and exhibit fees

• Work directly with registrants on problems and inquiries, providing excellent customer service

• Develop and maintain solid relationships with exhibitors/sponsors

• Coordinate with marketing team on event materials and signage

• Oversee meeting preparation, supplies ordering and packing/shipping of event materials

• Coordinate with events and recognition teams to source and organize event recognition

• Staff events (internal and external resources) and manage onsite event registration; includes occasional travel to regional and national meetings requiring flexibility in schedule

• Data entry and daily administrative functions

• Create invoices and receipts as requested, track expenses for event budget reconciliation

• Create and analyze online evaluations/surveys and prepare post-event reports

• Other duties related as assigned by the Supervisor/Executive Team

Primary Skills & Requirements: 

• Innovative and resourceful; actively seeks opportunities to improve meetings and events

• Experienced at negotiating and building partnerships with vendors

• Exceptional client service skills and enjoys working with the public

• Strong time management skills and ability to manage concurrent tasks efficiently

• Superior attention to detail; first class organizational skills

• High energy, positive, professional attitude, pride in work product

• Strong computer skills to include Microsoft Office and experience using cloud-based project management tools

• Basic web design experience and/or knowledge of HTML

• Excellent written and verbal communication skills

• Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed

• Certified Meeting Planner (CMP) a plus, but not required

• Salaried Full Time Position

• Minimum completion of a bachelor’s degree

• Minimum 3 years event/meeting coordination experience required

Benefits Available

• Medical/Dental/Vision Insurance

• 401(k) Retirement Plan

• Paid Holidays

• PTO

• Community Service PTO

• FSA/HSA

• Life Insurance

• Short-Term and Long-Term Disability

About Integrity

Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach