Temporary Senior Administrative Associate - Mechanical Engineering - (UTEMPS)

Job Posting Title:

Temporary Senior Administrative Associate - Mechanical Engineering - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is August 31, 2025. This temporary assignment may transition to regular status.

Purpose

Responsible for performing advanced program administration and managing the day-to-day operations of the Molten Salt Digital Twin Initiative funded by the State of Texas in the Walker Department of Mechanical Engineering.

Responsibilities

• Manages all aspects of accounting, purchasing, and budgeting for the Molten Salt Digital Twin Initiative. Reconciles account monthly. Accurately tracks expenses; procuring supplies and equipment of varying costs in accordance with state law and university policy; processing payment vouchers, payroll vouchers, and travel vouchers; maintaining the Procurement Card, ensuring purchases are made and documented in accordance with university policy; maintaining accurate departmental records. Serve as the primary contact for faculty regarding the grants/contracts process, including application preparation, budget preparation/revision, preparation of figures/tables, proposal formatting, and editorial and other deliverables.

• Serve as Office of Sponsored Projects (OSP) liaison regarding grants/budgets. Distribute information to faculty regarding new grant opportunities, calls for proposals, and changes in contracts and grants policies for federal agencies, national organizations, and national foundations. Prepare or assist with program/committee report/audit preparations. Prepare memoranda, and prepare/proofread outgoing correspondences. Serve as backup to other Molten Salt Digital Twin Initiative staff. Other related functions as assigned.

Required Qualifications

Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, or high school graduation or GED, and seven years of clerical experience. Excellent communication skills, both written and oral. Excellent interpersonal skills and professional demeanor. Demonstrated ability to pay attention to detail and follow through. Demonstrated ability to work successfully under pressure of deadlines. Demonstrated ability with Microsoft Office (Word, Excel, PowerPoint). Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Diploma (High School or GED) and at least 7 years experience and one year at the Administrative Assistant or Administrative Associate level. Experience with maintaining research grant accounts. Experience in the preparation and processing of research grant and/or contract proposals. Demonstrated ability with web-based data management systems. Familiarity with The University of Texas at Austin, in particular the University offices that oversee faculty research practices (including the Office of Sponsored Projects and Office of Research Support and Compliance).

Hourly Rate

$26.44 + depending on qualifications

Working Conditions

• Attire; Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

• Hours per week - 40

• Anytime between 7 am to 6 pm is acceptable. There is also an option for some remote work.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to mu