CAA ICON - Project Director

Job Description

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world’s-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues.

With more than 55+ sports, entertainment, and public assembly projects and over 2,500+ consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly $40 billion. CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.

Reporting directly to the Project Executive assigned to the project, you will manage the day-to-day project implementation by CAA ICON, including direct management of all staff including but not limited to the Project Controls Manager(s), Project Field Manager(s) and Project Coordinator(s).

Essential Functions:

• Manage project design, construction and other Owner direct contracts on behalf of the client, typically including the architect’s agreement, construction contract, and consultants such as traffic study, survey, geotechnical, third party testing and FFE.

• Track Project Budget and Schedule compliance.   

• Conduct regular meetings with the Client’s representative(s) on the status of the Project Budget and Schedule, including any pending issues that may impact either.  Prepare and obtain Client signoff on approval letters reflecting any changes to obtain Client signoff on approval letters reflecting any changes to the Project Budget, Schedule and Program. 

• Manage project design, construction and other Owner direct contracts on behalf of the client, typically including the architect’s agreement, construction contract, and consultants such as traffic study, survey, geotechnical, third party testing and FFE.

• Track Project Budget and Schedule compliance.   

• Conduct regular meetings with the Client’s representative(s) on the status of the Project Budget and Schedule, including any pending issues that may impact either.  Prepare and obtain Client signoff on approval letters reflecting any changes to the Project Budget, Schedule and Program. 

• Establish solid working protocol with the ICON staff as well as the staffs of the design team, construction team and other key consultants and project stakeholders.

• Assure a positive working environment for the entire Project Team to mitigate issues that might interfere with the ability of the Project to be successful. 

• When appropriate develop and manage the Project Team in a Value Engineering (VE) process and monitor the incorporation of agreed-upon VE items into the contract documents and the final design documents.  Assure that proper logs are kept for reference and guidance. 

• Ensure that a comprehensive monthly report is prepared and submitted in a timely fashion.  Confirm form and content of such report with the Client. 

• Assist the Project Executive in finalizing the construction costs, including the review and negotiation of the Guaranteed Maximum Price (GMP) for the Project. 

• Develop and manage RFP process for sub-consultants and vendors

• Establish and attend regular Owner / Architect / Contractor meetings for the project pertaining to monitoring schedule, submittals and RFIs, Change Order review and quality control.

• Manage the work of the design team to ensure that the team is focused on their task and making the necessary commitment to achieve the predetermined delivery dates, scope and budget with high-quality work product. 

• Oversee and monitor the daily progress of actual construction and quality control on the job site. 

• Monitor and track the use of any allowances or contingencies, whether used by the contractor and/or the Client.

• Analyze all change order requests and additional service requests.  Respond in a timely fashion to delay notices, time extension requests, and submitted change order and/or additional service requests.   Engage others as required to understand the change and its cost implications in order to negotiate terms and conditions with the contractor and/or design team before the work is performed.   

• Establish a protocol for review and approval of the contractor’s monthly pay application.

• Monitor the status of construction submittals, both when received from the contractor and returned by the design team.

• Establish the final listing of necessary FFE equipment and products and develop a schedule for procurement, delivery and installation, as required. 

• Assist the Cli