Rental Projects Coordinator

Business Profile: At Pacific Mobile Structures we have a consistent track record in the commercial modular building industry. We sell and lease mobile office space and build innovative modular structures. With over 275 employees, we maintain a rental fleet of over 9,000 units spanning 4.8 million square feet and over 1,400 storage containers. We reinvest 15% of our revenues into maintaining our products. Additionally, over 86% of our customers order from us again, and over 60% of our business comes from referrals. We provide high-performing re-locatable classrooms, as well as quality modular structures for office buildings, medical clinics, government services, and workforce housing.


As a values-based company, we have built a unique culture that drives our performance in the marketplace. We put our values at the forefront of everything we do, from hiring to our strategic long-term planning process. We empower our employees to make decisions that honor our values. This, along with our size and financial strength, allows the company to lead our industry in crafting a rewarding employee experience. Ownership’s long-term vision and its many dedicated employees create a culture that cannot be duplicated.


Job Title:
Rental Projects Coordinator
FLSA Status:
Non-Exempt
Department:
Operations
Reports To:
Sr. Sales Manager
Location:
Ceres, CA


Job Summary:
Are you a process-driven professional who thrives on juggling priorities, meeting deadlines, and making things happen? Do you excel at both administrative precision and field coordination? If so, we invite you to become an Admin/ Rental Project Coordinator (RPC) at our Modesto branch. This is a hybrid role (RPC/ADMIN) that is responsible for scheduling and coordinating deliveries of 8-10 wide mobile offices and storage containers. The position also provides administrative support to ensure efficient day-to-day branch operations.


Benefits & Perks of being a Pacific Mobile Employee:
• 7.5 Paid Holidays plus 2 additional Floating Holidays
• Competitive Paid Time Off (PTO) Program
• Medical, Dental, and Vision coverage options
• 8 hours of Volunteer Time per year
• 401(K) Retirement Benefits with Company Match
• Exercise Subsidy Plan, equal to $25 per month
• Quarterly Wellness Incentives
• Safety and Values Recognition Programs
• Years of Service Recognition
• Employee Development & Training
• Drug-Free, Safety-Focused Environment

Pay rate: $24 - $26 an hour DOE


Essential Functions:
• Be trained on Pacific Mobile’s rental lifecycle processes, including on-rent, off-rent, PO management, and budget tracking.
• Partner with Sales and Accounting to move projects forward smoothly and on time.
• Coordinate building deliveries, returns, and relocations in alignment with customer schedules and compliance requirements.
• Begin mastering our internal systems, including job costing, Rental Project tracking, vendor billing, and lease documentation.
• Track and support budget compliance for each Rental Project, working closely with leadership to flag overages or inefficiencies.
• Maintain detailed records in company databases for all subcontractors, vendors, and customers.
• Identify and implement process improvements to reduce delays and ensure compliance with KPIs.
• Build strong, reliable vendor relationships to support timely deliveries, dismantles, and relocations.
• Participate in performance reviews and process audits to continuously improve service quality and efficiency.
• Work closely with our Construction Services Project Management team, learning the fundamentals of construction project management.


Required Qualifications:

Education: High school diploma; equivalent experience may be considered.
Experience:
• Minimum 2 years in a project coordination, dispatcher, or operational support role, preferably in construction, equipment rental, or logistics.
• Familiarity with union labor, prevailing wage, or public works documentation is a must.
• Confidence in reading budgets, cost codes, and purchase orders.
• Ability to work closely with cross-functional teams and adapt to changing priorities in a fast-paced environment.
Skills:
• Advanced organization and multitasking skills; able to manage multiple timelines and stakeholders simultaneously.
• Solid understanding of administrative processes related to project coordination, invoicing, and order management.
• Proficiency with Microsoft Office Suite, especially Outlook and Teams.
• Strong written and verbal communication skills; clear, concise, and professional across teams and with customers.
• Proven ability to learn quickly, retain information, and work independe