Marketing Project Manager

Company & Culture

Welldoc is at the forefront of digital health, driven by a powerful mission: empowering better cardiometabolic health through AI-powered, personalized digital tech, with a vision to be the leading advanced AI digital technology partner across the healthcare industry. We're a team passionate about leveraging cutting-edge science to improve lives, united by core values of collaborative innovation, accountability to excellence, customer focus, efficiency, and unwavering integrity, quality, and safety.

 

At Welldoc, you'll thrive in a collaborative and innovative environment where your contributions directly impact our mission. Recognized as a Great Place to Work for the past four years and named to Modern Healthcare’s Best Places to Work 2025, as well as being an industry thought leader featured at SXSW and in the Wall Street Journal and Economist, we invite you to make a real difference in healthcare with us.

 

Job Purpose

Note: This is a contract position supporting a 3-4 month long project with the possibility to extend to 6 months. The estimated hours per week are 20-30.

 

As a Marketing Project Manager, you will be primarily responsible for project management of priority marketing and external client programs. And ensure efficient and effective oversight of multiple projects through team collaboration, ensuring the high quality and timely delivery of marketing project plans. The Project Manager will facilitate the project plan and manage the day-to-day oversight of each project’s timeline, from inception through completion. Critical to the success of this role will be the setting and management of expectations for the following: project scope, timelines, tools, roles and responsibilities, accountability, team building and communication. This will require cross-functional alignment across key functional areas, including Client Marketing, Client Success, Design & Content Team as well as engagement and coordination directly with clients.

 

Responsibilities

 

• Leads project execution, ensuring accountability and project delivery according to time, scope, budget, and quality.
• Connect and coordinate across internal resources, third parties/vendors and clients for flawless execution of projects
• Develop, maintain, and socialize project plans and timelines for assigned projects and programs.
• Maintains and supports documentation, including but not limited to task assignments, materials, report requirements, process flows, dashboard metrics, etc.
• Serve as point person for monitoring and tracking project progress, decisions and deliverables, coordinating and scheduling priority meetings, documenting meeting minutes, following up on action items and escalating issues
• Work with project leads to identify and address issues, dependencies and risks and develop contingency/best/base case scenarios and resolution plans
• Organize/file project documentation for seamless access, review, approval, archival
• Highlights potential risks, challenges and delays and facilitates proactive resolution internally and in collaboration with clients
• Manage internal and Client review of marketing assets and content. Oversee updates and edits to assets and copy docs 
• Coordinate and maintain client-facing marketing collateral (within Digital Asset Management System) 
• Creates status reports and delivers to teams through regularly scheduled job status meetings.

 

Required Skills & Experience

 

• 5+ years of experience in a Project Management Role. Direct marketing project management experience required.
• Demonstrated knowledge and progressive experience in managing projects within healthcare/biotech/life sciences industries

• Excellent client-facing and internal verbal and written communication skills
• Solid organizational skills including attention to detail and multitasking skills
• Proficiencies include a basic understanding of marketing, marketing production and client engagement, tech lifecycle management, and change management.
• Proficient in project life cycle from initiation through closure
• Demonstrated ability to use project management tools such as Smartsheet, Microsoft Project/Visio, and proficiency in Microsoft Office Suite/Google Workspace.

 

Welldoc operates in ISO 13485 and MDSAP regulated and HITRUST and SOC 2 Type II compliant environments.  Therefore, it is expected that all employees will  have either,  prior experience working in  those environments or, will be trained to understand the requirements needed to work and support those requirements and culture as they relate to individual roles and responsibilities.

 

Required Educat