High School Registrar

Company Description

KIPP, the Knowledge Is Power Program, is a national network of free, open enrollment, college preparatory public schools dedicated to preparing students in underserved communities for success in college and life. There are 285 KIPP schools across the nation and the District of Columbia, serving more than 175,000 students and alumni with more than 15,000 educators. 

Founded in 2008 with 50 students in 5th grade, KIPP Columbus currently educates  2,000 students in grades Kindergarten through twelfth.  With a mission to, together with families and the community, create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose -- college, career, and beyond --  KIPP has maintained excellence in its growth, and will improve upon that standard – proving what is possible in public education.

KIPP Columbus continues to rank as one of the top schools for academic growth of any school in the state of Ohio, and is a top performing urban school in the state for academic growth. In our first three graduating classes (in spring 2020, 2021, and 2022) 100% of students were accepted to college and/or military service  with nearly $40 million in merit scholarships from colleges and universities awarded.

In addition to academic excellence, KIPP Columbus also partners with nearly 100 community organizations to provide extracurricular activities, programming, health and wellness services, meals, and more to KIPP students, families, and the broader community. KIPP is also a member of the Ohio High School Athletic Association, offering more than 10 varsity sports. 

The KIPP Columbus learning campus will continue to advance student learning, expand partnerships, enable superior programming, and serve as a teaching and leadership lab for schools nationwide, reimagining education through a deeper lens of antiracism, excellence, and joy as we expand to educate nearly 4,000 students on our learning campus in the coming years. 

Interested in learning more about our school?  Please check out our website: https://www.kippcolumbus.org/

The Opportunity

The High School Registrar assumes primary responsibility for the technical and clerical recordkeeping duties and functions related to the permanent academic records at KIPP Columbus High School.  This role reports to the High School Leader.

Job Description

Key responsibilities include, but are not limited to, the following:

• Perform various technical and complex clerical record-keeping duties related to the permanent records of high school students according to established policies and procedures and in compliance with school and state education policies.
• Prepare and maintain permanent records, cumulative and special education files, and demographic information on past enrolled and incoming students; request necessary records and initiate telephone and written communication with previous schools related to student record history. 
• Collects, maintains and prepares key student data related to instruction, including but not limited to, transcripts, report cards, student grades, student credit acquisition, and progress to graduation 
• Works with the Manager of College and Career Counseling, School Leader, and Operations Leader to facilitate the annual master scheduling process and ensures students are enrolled in appropriate courses in alignment with graduation requirements and school policies
• Audits transcripts on an ongoing basis, and schedule students as appropriate in the coursework that ensures they are on track to graduate 
  • Interpret and analyze incoming student national and international transcripts and transcribe to conform to State and KIPP Columbus requirements; enter student grades in computer to create a course history file and transcript; notify High School leadership team and KIPP Forward teams of student credit deficiencies or unusual placement possibilities. 
• Communicate with students, parents, administrators, teachers and staff to assure student records are current and accurate; communicate graduation deficiencies and eligibility to appropriate leaders, parents and counselors; communicate with a variety of stakeholders, parents, alumni and outside agencies to exchange information, resolve issues, answer questions and coordinate activities. 
• Retrieve files and print transcripts; process and forward transcripts, secondary school reports and records to colleges and other institutions from student permanent records according to established guidelines and procedures; assure compliance with deadlines and requirements to assure potential student acceptance; verify student information for athletic eligibility, school admissions, background checks and other inquiries. 
• Supports high school student enrollment and withdrawal process, a