Administrative Assistant III - Oculoplastics, Westwood
UCLA HealthAbout the role
General Information
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Primary Duties and Responsibilities
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We are seeking a highly organized and patient-centered Surgery Scheduler to coordinate all aspects of surgical coordinating for ophthalmologists in our Orbital and Ophthalmic Plastic Surgery (oculoplastics) clinic and ensuring a concierge-level patient experience. Responsibilities include, but are not limited to:
- Coordinate and schedule patient surgical and laser procedures for assigned faculty physicians
- Schedule required pre-operative testing and appointments
- Verify patient insurance coverage and obtain necessary prior authorizations
- Serve as a patient liaison, guiding patients through the pre- and post-operative process
- Maintain accurate documentation and patient records within the electronic medical record system
- Provide general clinic and administrative support as needed to ensure smooth daily operations
Salary Range: $30.36-43.49 Hourly
Job Qualifications
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Our ideal candidate will have strong background in surgery coordination, authorizations, and direct collaboration with providers, ideally gained within a fast-paced medical setting, who can effectively navigate complex clinical environment.
Required:
- Expertise speaking clearly and distinctly, using appropriate vocabulary and grammar, to resolve conflicts, obtain and convey information to individuals, both in person and over the phone. Skill in speaking clearly and distinctly on the telephone to receive and impart information from/to staff and physicians.
- Skill in organizing and following through on projects with minimal supervision and ability to coordinate activities to guarantee timely completion of joint projects. Demonstrated ability to follow through with tasks under minimal supervision.
- Ability to handle projects independently, set priorities, organize and analyze information and material while
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