Job Posting Title

Part-time/Temporary Administrative Specialist

Agency

740 STATE TREASURER

Supervisory Organization

Office of the State Treasurer

Job Posting End Date (Continuous if Blank)

August 08, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Part time

Job Type

Temporary

Compensation

Pay Rate: Hourly Rate: $20.00 (Bi-weekly Pay Periods)

Job Description

* Must agree to work no less than 30 hours per week Monday-Friday 10:00am to 3:00pm

* This job posting will be used to fill one (1) vacancy in the Muskogee, OK satellite location located at 3305 Chandler Rd., Muskogee, Oklahoma 74403.

* All applicants must currently be appointed & commissioned as an Oklahoma Notary Public.

                                                                                                                                        

About the Job:

The Office of State Treasurer is a state agency with approximately 50 employees. The office is responsible for all treasury functions for the State, and accordingly, it manages and invests state funds. Further, it performs banking functions for the approximately 150 other state agencies.  Such functions include receiving deposits, disbursing monies, executing investment transactions at the agencies' direction, maintaining account balances, and providing monthly account statements. The Office of the State Treasurer also administers the state’s Unclaimed Property program. This position is assigned responsibilities for providing support to the Oklahoma Unclaimed Property Division and will primarily report to the Unclaimed Property Operations Manager from a satellite location.

General Function:

The Administrative Specialist is often the first point of contact for customers seeking information regarding unclaimed property This position serves as a subject-matter expert by answering questions related to unclaimed property claims. Daily contact involves communication with members of the public or other agency staff via phone calls, electronic communications, and walk-ins.

The Administrative Specialist will be assigned responsibilities related to providing professional and technical services and assistance to members of the public and resolving questions. They will analyze information presented to determine the nature of a problem, provide assistance in interpreting, and advise customers on matters and documents related to their new or existing unclaimed property claims as needed.

BENEFITS:

Part-time/Temporary employees are not eligible for any health or retirement benefits until they have worked over 999 hours in a 12-month period.

TERMINATION OF EMPLOYMENT:

The State Treasurer, the Chief of Staff, the divisionally responsible Deputy Treasurer, or the employee may terminate the employment relationship at any time without notice. Part-time/temporary employees may be dismissed with or without cause.

Physical Demands and Work Environment:

Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to communicate and move about inside the office. This position requires long periods of remaining in a stationary position, lifting objects/boxes not more than 50 lbs. and daily use of a laptop computer and desk phone.

ESSENTIAL FUNCTIONS:

The essential functions include the following:

• Maintains records, office materials, and sets up public information displays for State of Oklahoma and Treasury programs.

• Maintains cleanliness of work area.

• Receives customers or visitors; answers telephone calls; secures and provides requested information; provides services; or directs the request to those who can provide the customer with information or services. 

• Eighty percent or greater of the duties associated with this position will be comprised of document and file imaging, scanning, and electronic filing.

• Notarize & certify documents as “true copies” of original raised seal or wet signature documents.

• Correspondence requiring knowledge of program procedures and policies.

• Enters and retrieves information using personal computer or other data pr