Executive Assistant, Human Resources

Sony Corporation of America, located in New York, NY, is the U.S. headquarters of Sony Group Corporation, based in Tokyo, Japan. Sony's principal U.S. businesses include Sony Electronics Inc., Sony Interactive Entertainment LLC, Sony Music Entertainment, Sony Music Publishing and Sony Pictures Entertainment Inc. With some 900 million Sony devices in hands and homes worldwide today, a vast array of Sony movies, television shows and music, and the PlayStation Network, Sony creates and delivers more entertainment experiences to more people than anyone else on earth. To learn more: www.sony.com/en.
 

POSITION SUMMARY 

Sony Corporation of America (SCA) is seeking a dynamic Human Resources Executive Assistant to support the Senior Vice President, Human Resources in our New York offices. The position will encompass a variety of administrative and human resources related responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.   

This position will be on a Hybrid schedule with 2-3 days per week in the New York office.

JOB RESPONSIBILITIES 

• Manage the HR Executive’s calendar, including scheduling meetings and travel arrangements 

• Organize and support meetings for HR Executive and team including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access  

• Prepare expense reports and process invoices    

• Prepare and edit correspondence, communications, presentations, and other documents as needed. Send out company wide communications.   

• Handle confidential and sensitive information with discretion and professionalism 

• Assist in the preparation and administration of HR policies and procedures 

• Maintain/archive files that may contain confidential information  

• Responsible for various reporting requests  

• Respond to employee inquiries regarding HR policies, programs, and other HR-related matters 

• Prepare and launch documents for e-signatures  

• Coordinate Facilities and IT requests for department  

• Distribute department mail; arrange messenger and overnight package services; order/maintain department supplies  

• Assist in projects as needed  

• Perform other related duties as assigned   

• Liaise and build relationships with other groups and the administrative community within the organization  

QUALIFICATIONS FOR POSITION 

Your qualifications and experience should include:   

• College degree preferred   

• Minimum of 5 years executive level administrative experience, preferable within Human Resources  

• Organized and detail-oriented with the ability to plan ahead and anticipate needs of the team  

• Strong organizational and time-management skills 

• Ability to problem solve  

• Excellent communication (written and oral) and interpersonal skills 

• Ability to handle sensitive information with integrity and confidentiality