Maintenance Business Manager - Maintenance West

Job Title: Maintenance Business Manager

FLSA Exemption Status: Non-Exempt

Classification Group: Staff Support

Supervising Position: Director or designee

Pay Plan: Educational Support Personnel

Pay Range: Range 10

Last Updated: 07/09/2025

Pay Information

Benefits Information

JOB SUMMARY: Serves as primary system administrator for Facility Operations financial and data management systems. Responsible for research, analysis, design, and implementation of technologies to improve business processes. Develop, maintain, monitor, and enhance key performance indicators and dashboards to enhance performance, fiscal status, and customer satisfaction. Manage department budgets and provide analysis and reports. Document business processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Job Task Descriptions Frequency Percentage of Time

1.

Administers the input of purchase order requisitions and purchase card transactions. Maintain accurate account coding, track receipts, and ensure all purchases have appropriate authorization. Serve as the primary point of contact for vendors to resolve billing issues. Enter financial data into the district’s real-time accounts payable system. Code invoices correctly, confirm budget alignment, and verify payment authorization through electronic workflow systems.

Daily 30%

2.

Responsible for data quality control and quality assurance. Work closely with system users to identify issues with data integrity. Ensure data accuracy and integrity are maintained.

Daily 20% 3.

Develop, modify and maintain key performance indicators and dashboards, including but not limited to financial, energy and work order systems.

      Daily 10%

4.

Collaborates with the Director and system administrator for the district's work order management system. Analyze, design, implement, document and maintain information and business process systems as part of the district's work order management system. Analyze work order management system data and recommend improvements to workload planning and scheduling.

Daily 5%

5.

Satisfy daily ad hoc requests for work order system related information. Maintain and administer ad hoc report writing tools and queries for system users. Train and assist users to use ad hoc query tools as applicable.

Daily 5% 6. Develop and maintain application and/or process-specific documentation to be used for internal reference. Collaborate with end-users to develop and deploy instructional, training materials and provide training as required Weekly 5%

7.

Work with the Facility Operations Director and Sr. Financial Analyst in developing, administering, and monitoring department budgets. Provide data reports, support and analysis to monitor budget status and facilitate opportunities for process improvement.

Monthly 5%

8.

Design, prototype, and recommend application changes and business process changes to maximize the efficiencies of new technologies as these changes relate to the district's work order management system and related or integrated applications.

Monthly 5%

9.

Analyze monthly financial transactions for all work orde