Hinckley Center Event Coordinator (part-time)

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Job Description

Event Coordinator - Hinkley Center (part-time 28 hrs per week)

Job Summary

The Hinckley Center is a dynamic and high-profile event venue that hosts a wide range of important campus events. The Event Coordinator plays a vital role in ensuring the smooth operation of the Center and supports multiple functions each day. This role is essential in supporting both campus event coordinators and employees. The position requires strong organizational skills, adaptability, and the ability to work collaboratively with a team in a fast-paced environment.

Shift:

Mon - Fri 1:00-5:00pm

Based on event schedule may need to stay till 7:00pm

Occasional Saturday shift required

What you will be doing in this position:

Event Coordinator for Hinckley Center events

• Scheduling events, including email, phone and in-person communication with event coordinators
• Providing guidance regarding building policy to prospective event sponsors
• Communicating event setup arrangements to the custodians and other event partners
• Hosting event guests as they arrive in the building
• Billing and invoicing of event space rental fees
• Maintain website content
• Manage digital signage
• Supervise one student staff member, including training them to interface with clients

Manage high profile events for on-campus and off-campus entities

• Provide high-touch event management service for high profile on and off-campus entities
• Work with on-campus event coordinators to schedule space in the building
• Recommend and help event coordinators navigate campus services
• Provide service before, during and after event

Provide assistance to the Hinckley Center manager

• Fill in for building manager when needed
• Assist University Guest House coordinator when needed
• Assist with special assignments and projects

What qualifies you for this role:

Minimum education/experience required:  

2 years of event management experience in a professional setting

Preferred:

3 years of event management experience working with VIP events, undergraduate degree in related field, and experience in events management.

Skills, abilities, knowledge, licenses, certifications:

• Pleasant professional demeanor as well as previous experience in greeting and hosting the public
• Customer service experience, over the phone and in-person
• Knowledge of event etiquette and hosting guidelines
• High level of proficiency in MS Word, Excel, and Outlook.
• Ability to learn software programs and A/V systems quickly and independently
• Basic secretarial experience
• Accounting/billing experience

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits after two years
• Access to athletic facilities
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 49

Typical Starting Pay: $22.00-$28.75

**If the job has a post-end date, the last day to apply is the day before. If