Executive Assistant

Ocean Spray is hiring for a(n) Executive Assistant! We’re a team of farmers, thinkers, creators, and doers. Whatever your title, whatever your role — it always comes back to this: we’re a farmer-owned co-op where everyone rolls up their sleeves to get the job done. Three maverick farmers started it all — and we’ve been making our own way ever since. 

Position Location: We're all about flexibility! This will be a hybrid role based out of our corporate headquarters in Lakeville, MA with Mondays and Fridays remote. 

Ocean Spray is looking for a new Executive Assistant to join our team! We are seeking an experienced, highly organized individual to provide dedicated, high‑level support to two senior leaders with global responsibilities. This role is critical to enabling seamless global operations and requires a proven ability to manage complex international travel, multi‑time‑zone calendaring, and global meetings with precision and discretion.

The ideal candidate is proactive, calm under pressure, and adept at anticipating needs in a fast‑paced, globally connected environment. This role serves as a trusted partner and gatekeeper, operating with the highest level of integrity, confidentiality, and professionalism.

A Day in the Life...

Executive Support 

• Serve as a trusted business partner and gatekeeper for two senior executives. 

• Anticipate needs, prioritize competing demands, and proactively resolve issues. 

• Handle sensitive matters with the highest level of confidentiality and professionalism. 

 

Calendar & Meeting Management 

• Proactively manage complex calendars across multiple time zones.  

• Schedule virtual and in‑person meetings; confirm attendee availability and correct time‑zone alignment.  

• For select meetings, prepare and distribute agendas and materials in advance; track follow‑ups and next steps.  

• Support leadership and staff meetings as needed. 

 

International Travel & Expense Management (Core Requirement) 

• Independently plan and manage domestic travel, including flights, hotels, ground transportation, and logistics. 

• Liaison with regional teams to ensure smooth logistics within the country of travel including handovers for international travel, including flights, hotels, ground transportation, and logistics.  

• Manage visas, passport renewals, and international travel requirements.  

• Respond quickly and effectively to itinerary changes and travel disruptions.  

• Submit and track expense reports; proactively collect receipts and ensure policy compliance.  

• Leverage corporate travel and expense platforms and identify opportunities for improved efficiency. 

  

Operations & Projects 

• Plan and execute department events, offsites, and onsite meetings. 

• Support onboarding for new leaders /direct reports (access, equipment,