Senior Property Associate

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL is currently seeking a dynamic individual for the role of Senior Property Associate to ensure organizational excellence by fulfilling administrative functions for a client in Arlington, VA. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.

Estimated total compensation for this position:

$34-36/hour

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Shift: Monday through Friday, 8am-5pm ET

WHAT YOU’LL BE DOING

Administrative

• Provide direct administrative support to property management
• Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
• Assist in Management Audits
• Maintain and update employee, client and customer contract data bases
• Organize, compile and prepare reports for distribution
• Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
• Enforce compliance with insurance requirements among tenants

Financial

• Process accounts payable & accounts receivable (AP/AR)
• Obtain completed W-9’s from all vendors
• Assure technological advancement of support systems – maintaining budget guidelines
• Assist team with budget preparation
• Track budget line items related to administrative accounts
• Prepare manual adjustments forms for all tenant services requests
• Ensure Engineers take monthly readings from electric meters for tenants
• Assist with new vendor set up § Assist management with monthly reporting
• Responsible for monthly MES bill-back to clients
• Responsible for invoicing tenants for any damage which they are directly responsible for

Client Services

• Responsible for maintaining the day-to-day relationships with tenant contacts
• Prepare tenant memos and all communications as directed be manager
• Liaison between tenants and all building staff/team members
• Responsible for SharePoint management and document loading
• Follow up on all tenant requests to ensure completed to satisfaction
• Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary
• Work with manager to address tenant needs – special needs are worked through effectively
• Assist the team with updating and implementing new property on-boarding

Operations

• Review tenant services requests daily and note completion
• Ensure all tenant contact information is accurate and completed in all building systems
• Coordinate access for vendors
• Distribute documents to Lease Administration
• Scheduling use of materials to be moved into or out of property
• Construction Projects/Contractor Relations
• Draft contracts as requested by managers within 24-48 hours of the request
• Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis

 
WHAT WE’RE LOOKING FOR

• Associate’s/bachelor’s degree or commensurate experience preferred
• 2+ years commercial real estate or property team experience preferred
• Proficient knowledge of Microsoft Word, Excel and PowerPoint

• Adaptability – ability and willingness to learn new software applications
• Abil