Deputy Register of Deeds

Status:   Full Time, Non-Exempt

Starting Wage Range: $22.02/hr. - $24.22/hr. 

Position Open Until Filled 

Please submit a Cover Letter and Resume with the application

*Monday - Friday: 8:00am to 4:30pm*

Dodge County offers a generous benefits package including:

• Paid Time Off (PTO) – available for use after 30 days of employment
• 10 observed paid holidays
• Health, Dental, Vision Insurance
• Health Savings Account (HSA) – with employer contributions - HRA
• Life insurance, Long-term disability, Short-term disability and Flex spending
• Participation in the Wisconsin Retirement System (WRS) – an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

ESSENTIAL FUNCTIONS

1. Provides customer service to internal and external customers; greets, receives, and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
2. Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.
3. Composes routine correspondence; proofreads and edits documents.
4. Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
5. Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
6. Issues vital records from the State Vital Records Information System.
7. Analyzes, evaluates, and interprets documents to determine whether to accept or reject real estate documents for recording according to local, State, and Federal guidelines.
8. Analyzes, evaluates and interprets vital records to immediately determine whether to accept or reject for filing according to local, State, and Federal guidelines.
9. Prepares, issues and certifies copies of real estate records and vital records for the general public and other agencies.
10. Records new vital records and maintains current Vital Records and index books.
11. Adds pertinent searchable information to a computerized index prior to computerized recording.
12. Provides technical assistance, training, and education on related Wisconsin Statutes to property professionals, other government agencies, and the public regarding recording requirements, property records, and vital records.
13. Performs redaction of confidential information from older vital records stored in the office.
14. Performs back indexing of book recorded documents being integrated into indexing system.
15. Receives, processes, posts, and distributes receipts, expenditures, encumbrances, cash, money orders, invoices/fees, etc. for the department.
16. Assists other department personnel during peak period of work or for absences.
17. Other duties as assigned.

REQUIRED JOB COMPETENCIES

• Ability to read and interpret legal descriptions on real estate documents.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
• Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
• Skill in researching and understanding complex written materials.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensit