Business Analyst

JOB TITLE:                               Business Analyst

DEPARTMENT:                       Finance

REPORTS TO:                          Director of Purchasing

FLSA STATUS:                          Exempt

EMPLOYMENT STATUS:        Fulltime, 12 months

MINIMUM JOB REQUIREMENTS:

    Education: Bachelor's degree in business or related field preferred.      

    Experience:  Minimum of 5 years in school finance or related business experience preferred.   

    Skills: Demonstrated ability to develop and recommend procurement policies and guidelines. High attention to detail, experience and skill with                                                   Windows based software, technology training, excellent written and oral skills, strong problem solving and organization skills. Ability to analyze                                       information, high level of work ethic and creative-strategic thinking.

ESSENTIAL JOB FUNCTIONS: These statements are intended to describe the responsibilities assigned to the position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

1. Manages Travel Desk for all district employees to include all bookings and reservations required, travel reimbursements, monitoring of travel requisitions through software electronic workflow approvals, etc. Monitors the district's traveldesk@baschools.org email inbox. Assures district travel complies with all federal and state regulations. Maintains and revises all travel instructions, documents and website.

    

2. Manages daily responsibilities related to administration of the district's liability and property/casualty insurance program. Liaisons with agent to interpret insurance policies and investigates and reviews incidents to provide input as to district liability. Liaisons with claimants to provide positive public relations while protecting district interests, as well as liaisons with district staff to manage district exposure, correct deficiencies, and minimize risk. Works with district agent to coordinate and expedite the annual renewal process.

    

3. Performs a variety of technical duties involved in the procurement of materials, supplies, services and equipment for district departments and sites in accordance with all applicable federal and state policies and regulations.

    

4. Communicates and collaborates with all departments on procurement needs; in response assists with development of more efficient procurement methods, e-procurement, quantity discounts, standardization value analysis or cooperative purchasing.

    

5. Assists with market source and suppliers research to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services. Research new vendors for improved efficiency of district purchasing.

    

6. Maintains all district vendor requests, enrollment and information updates. Uploads new vendors and vendor changes to 3rd party payment system. Monitors the district's purchasing@baschools.org inbox and communicates with vendors. Assists with maintenance and updates to vendor forms/portal.

    

7. Develops and maintains the current vendor database by product code. Assists with implementation of new vendor portal aligning document imaging workflow software with district website.

    

8. Maintains employee ACH enrollment information for 3rd party payment reimbursement process, ensuring data integrity, accuracy and confidentiality. Sets up ACH vendors in finance software and uploads/communicates information to 3rd party payor.

    

9. Functions as Deputy Encumbrance Clerk for all funds. Including, but not limited to, required monthly reporting for the Board of Education. Enters and maintains district requisitions for general district-wide expenditures.

    

10. Functions as backup district Procurement Card Administrator; assists with troubleshooting issues between staff and credit card vendor; runs reports via online credit card platform as requested; maintains system for staff credit card checkout.

     

11. Manages retention of purchasing/bid information in document imaging software. Maintains files and scans documents. Assists with building forms/workflow in software.