Operations Analyst

Background
  Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
  UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 

Office/Unit/Project Description

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan. 

Within the GPN, the Crisis Bureau (CB) guides UNDP’s corporate crisis-related strategies and vision for crisis prevention, response and recovery. The Bureau has the responsibility for support to prevention, crisis response, resilience and recovery work under the auspices of UNDP’s Strategic Plan. On the other hand, the Bureau for Policy and Programme Support (GPN) has the responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan.  As part of the Global Policy Network (GPN), the Crisis Bureau works in an integrated manner with UNDP’s Bureau for Policy and Programme Support (BPPS) ensuring that issues are fully integrated into UNDP’s development programmes. 

In this context, the Joint Directorate for the GPN provides support to the leadership of the Bureau for Policy and Programme Support (BPPS) and the Crisis Bureau (CB) and serves as the principal management adviser to the Directors and Deputy Bureau Directors of both Bureaux. Turning UNDP’s vision of the GPN into action, the Joint Directorate coordinates joint management actions with the deputy directors and managers of the GPN. With a deep understanding of UNDP’s strategic and operational vision of the GPN, the Joint Directorate creates a dynamic team interaction that empowers teams and units within BPPS and CB to act as critical partners to meaningfully join and collaborate under a nexus approach.

Under the direct supervision of the Management Specialist, the Operations Analyst will provide services to GPN teams on admin support  within GPN. This will also include responsibility for self-directed, day-to-day coordination and/or processing of operations- and finance-related transactions, while promoting a client-oriented approach consistent with UNDP rules and regulations. The incumbent establishes close collaboration with client teams on administrative  and operational issues.

 

Scope of Work 

a)           Ensure implementation of operational strategies, adapting processes and procedures 

• Full compliance with UN/UNDP rules, regulations, and policies and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
• Identify need for and contribution to GPN Admin and HR business processes mapping and elaboration of the content of internal Standard Operating Procedures in Admin and HR. 

b)          Provide Efficient administrative and finance services focusing on achievement of the following results

• Collaborate closely with the administrative associate to effectively manage office space and facilities.
• Serve as the focal point for asset management within the GPN, ensuring timely completion and accurate compliance with corporate reporting requirements for asset and inventory mid-term and annual exercises.
• Manage the corporate credit cards to ensure timely reconciliations and prevent any instances of delinquency.
• Key support for ensuring that GPN   Business Continuity Planning (BCP) is compliant, ensuring the BCP plan is up to date and conducting