Executive Assistant to CTO

What we offer

• Excellent health benefits plan, which includes medical, vision and dental options
• 401(k) with company match
• Company profit sharing plan
• Generous paid time-off and paid holidays
• Paid parental leave
• Company-paid mental health benefit through Headspace
• 2 free on-site fitness rooms
• Employee Assistance Program
• Employee Resource Groups
• Personal and professional development program

Job Summary

The Executive Assistant (EA) to the Chief Technology Officer (CTO) provides comprehensive administrative support to the CTO, senior leaders within the CTO’s divisions, and other executive staff as required. This role demands independent judgment, initiative, and a keen executive intuition to effectively support the CTO and SERVPRO Headquarters.

Major Duties and Responsibilities

• Complex calendar management, including organizing and maintaining executive calendars, providing on-site time management support to ensure CTO arrives to meetings on time and has all necessary materials.
• Provide assistance in preparing and revising presentations, meeting agendas, and other meeting materials as needed.
• Prepare meeting rooms and equipment set up required for meetings and/or delivery of presentations.
• Coordinate lunch plans for in-office meetings as needed, ensuring catering arrives on time, set-up and clean-up of the room.
• Greet and welcome vendors, clients, etc., who arrive on-site for scheduled meetings with the CTO and other executive leaders.
• Handle both on and off-site errands for CTO and/or other executives as needed to support operations.
• Taking notes during meetings, preparing agendas, and ensuring follow-up on action items.
• Coordinate team building activities or and assist CTO in creating employee publications and communications.
• Assist with scheduling of interviews for potential candidates and managing candidate travel itineraries in partnership with recruiting.
• Responsible for the divisional supply budget and provides assistant with expense reporting as needed.
• Maintains division organization charts, updating new hires, promotions and title changes.
• Work with hiring managers and HR staff to prepare for new Information Technology employees.
• Order office equipment for the department.

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  Company

  SERVPRO

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