Senior Administrative Assistant

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

The Senior Administrative Assistant will provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis.

This person oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative contact and liaison with internal and external stakeholders/business partners.

They will ensure all administrative commitments and requirements are executed in a timely manner.  In addition, the Senior Administrative Assistant will have access to confidential information and will maintain the highest level of confidentiality and exercise these principles in interfacing with both internal and external stakeholders.

Responsibilities

• Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed.
• Manage and coordinate travel requirements and conference registrations; occasionally support travel and office arrangements for visiting employees. 
• Prepare expense reports, expedites, and tracks processing of all department expense reports, check requests, and purchase requisitions. 
• Manage and coordinate departmental onsite and offsite events and meetings, including facilities and catering support as well as meeting logistics (videoconferencing, meeting venue, etc.). 
• Manage organizational charts and contact lists as needed.
• Prepare agendas, materials, and minutes for meetin