Accounting Specialist

DESCRIPTION:

We are pleased to announce that the Finance Division within the State Court Administrator’s Office is looking for an Accounting Specialist.  This position is responsible for processing various financial transactions including accounts payable, accounts receivable, business expense reimbursements, and payroll.

EXAMPLES OF JOB DUTIES:

The following are examples of major job duties expected for this position to perform.

• Provide Business Expense Reimbursement Lead – 
  • Process business expenses by verifying, coding, posting, documenting and preparing payment; verifying for accuracy, completeness, and compliance with policies and procedures. 
  • Communicate with employees, judges and other stakeholders to obtain necessary documentation and clarification. 
  • Maintain accurate records and supporting documentation for reimbursement transactions.
  • Lead statewide quarterly business expense reimbursement group meetings.
• Provide Payroll Administration and Coordination – 
  • Coordinate payroll processing through the SEMA4 payroll system for the Supreme Court, Court of Appeals, Trial Courts and Guardian Ad Litem (GAL) Board. 
  • Develop, maintain and improve payroll-related information systems and processes. 
  • Analyze payroll data and provide reports, recommendations, and supporting documentation. 
  • Oversee payroll-related transactions to ensure accuracy, compliance and timely processing. 
  • Provide payroll guidance and support to local Human Resource staff, managers, supervisors, judges, senior judges, and employees. 
  • Review employee timesheets for accuracy, completeness, approvals, and compliance with payroll system requirements and policies. 
  • Communicate payroll process changes, policy updates, and system enhancements to stakeholders. 
  • Research and resolve payroll issues and provide guidance and assistance to ensure timely resolution.
• Process Accounts Payable – 
  • Verify, code, post, document, and prepare payment of purchasing cards and accounts payable invoices; enter transactions into the statewide accounting system. 
  • Perform a three-way match procedure to ensure accuracy completeness and compliance with procurement and financial policy and procedures. 
  • Review transactions for appropriate funding allocations and resolve discrepancies with department staff and vendors as needed.
  • Respond to inquiries regarding accounts payable and purchasing card activity and provide guidance on policies and procedures.
  • Maintain accurate financial records and transaction documentation.
• Perform Other Duties – 
  • Mail Distribution
  • Operational Deposits 
  • State vehicle administration 

TYPICAL QUALIFICATIONS:

Any combination of education, training, and work experience which indicates possession of the knowledge, skills, and abilities listed below will be considered.  An example of an acceptable qualification is:

Minimum Qualifications:

• Associate's degree from an accredited college or university in accounting, finance, or related field and experience in bookkeeping, collections, or accounting or graduation from an approved high school or vocational school and considerable experience in bookkeeping, collections, or accounting.
• 3 Years of bookkeeping experience

Preferred Qualifications:

• Bachelor's degree from an accredited college or university in accounting or related field and some experience in accounting or finance in public sector with automated systems.

Knowledge, Skills, and Abilities:

• Knowledge of governmental accounting systems to understand the relationships between various levels of budgetary controls and accounts.
• Ability to communicate effectively both writt