Temporary Administrative Assistant - Track & Field

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The Administrative Assistant (A) performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.  

CORE JOB FUNCTIONS                                                                                                     

• Supports department and/or department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets, and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers, or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                    

Education:

High school diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (i.e., Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions

Administrative Assistant/Grad Asst. for Track & Field/Cross Country will assist the Director of Track and Field/Cross Country in management, recruiting and administration of the track and field/cross country program.

Primary Duties and Responsibilities:

1. Assist in coordinating all team travel with business office staff, including coordination of flights, hotel and buses with travel coordinator, creation of itineraries, and processes all spend authorizations.

2. Assist with management of Teamworks for track and field and cross country program.

3. Assist with management of Arms for track and field and cross country program.

4. Assist with processing all reimbursements and purchase requisitions.

5. Complete special projects assigned by the Head Track and Field and assistant track and field coaches.

6. Coordinate with coaches and student-athlete development to plan events, meetings and team activities.

7. Responsible for all other duties as assigned by Director of Track and Field/ Cross Country.

Minimum Requirements:

Bachelor’s degree is required and one year of relevant experience at the college level.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click