Executive Assistant- Atlanta, GA

 

 

 

Job ID:  493459

CRH's Americas Materials, a division of CRH, is the leading vertically integrated supplier of aggregates, asphalt, ready mixed concrete and paving and construction services in North America.  Our operations span North America with over 28,000 employees at close to 1,600 locations in 43 US States and 2 Canadian provinces.

 

Position Overview

 

Reporting to the CRH Americas Materials SVP, Strategy & Development, this incumbent will support the Strategy and Development teams.  We are looking for an experienced assistant who has a strong aptitude for solving problems and identifying solutions, exceptional communication and computer skills.  The individual should be structured in their approach to carrying out their responsibilities while also being flexible and adaptable to changing requirements and situations.  This position involves substantial coordination of schedules and collating input across a widely dispersed leadership group.

 

Key Responsibilities (Essential Duties and Functions)

 

• Provide advanced, diverse, and confidential administrative support to the Strategy & Development executives and their teams
• Provide back-up support and assistance for other Executive Assistants within the Atlanta office
• Keeps executive leaders informed and follows up on all assignments in a timely, effective, and efficient manner
• Heavy executive calendaring
• Extensive travel planning – domestic (remote areas of the US as well as large cities) and international
• Prepare and edit presentations
• Maintain Strategy & Development deal pipeline
• Maintain Strategy & Development process and work expectations guide
• Liaise with HR to support new hires with training agendas, materials, onboarding needs
• On and off-site meeting planning – including all logistics (catering, agenda, facilities, communications, transportation)
• On and off-site site meeting support
• Attend specific department meetings and document meeting minutes
• Miscellaneous ad-hoc reporting and projects
• Create/maintain organizational charts
• Interacts with high-level executive and administrative assistants across the organization
• Prepares monthly expense reports
• A go-to person at Corporate Headquarters for information and Executive Office related issues
• Organizes and maintains electronic filing systems
• Review and submit invoices to Accounts Payable
• Wall Street Journal corporate membership administrator
• Assistance with personal matters may be required
• Assist with CRH locations management

 

Qualifications

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

Education/Experience

 

• High School Diploma with 10+ years of experience in a large publicly traded company

 

Work Requirements

 

• This position will require work before 8 am or after 5 pm
• May require up to 10% travel

 

Knowledge/Skill Requirements

 

• Ability to handle and maintain confidential information
• Ability to think strategically and proactively
• Strong multi-tasking skills and proven ability to manage multiple projects and work well under time/other constraints
• Possesses a high degree of autonomy and judgment
• Works well in stressful or challenging situations
• Flexible and able to switch gears comfortably
• Exceptional organizational and communication skills
• Experienced in dealing with all levels within an organization  
• Internationally and multi-culturally savvy
• Customer-focused – internal and external
• Takes initiative/solution-oriented/enjoys challenges
• Possesses a strong business sense and understands a large corporate structure
• Has worked for a company with 10,000+ employees, preferably publicly held
• Embodies high ethical standards and core values
• Keeps a positive attitude
• Must be able to receive feedback and handle constructive criticism
• Advanced ability in the MS Office Suite – Excel (strong emphasis), Word, OneNote, Outlook, PowerPoint, and Visio

 

Physical Requirements

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

• Able to communicate with others by telephone and in person, ability to utilize a computer for word processing, email communication, and preparation of documents and presentations
• May require sit