Project Associate, Loans & Grants

*Applicants MUST submit a cover letter with resume to be considered.

*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:

Performs general duties, IT management and troubleshooting necessary to support Loans and Grants department.

WORK PERFORMED:

Assume a variety of Department-wide responsibilities as assigned, such preparing

complex spreadsheets, reviewing and improving IT related and data management processes, ensuring compliance with regulatory requirements, and 

• Managing data and budget information. Assist and act as backup to other staff as needed in various department responsibilities.
• Ensure quality and completeness of Microsoft Dynamics project tracking system data
• Process project disbursement requests for assigned projects
• Handle special assignments as required by Loans & Grants Department. Provide project coordination as directed by Department Head, including preparation of legislative and Invitation to Apply Letters.

Public Hearings- for Monthly Board Approved Projects

1. Request, collect, distribute Board Materials and other documents
2. Schedule hearing [location] stenographer and attorney
3. Publish legal notice, obtain affidavits
4. Supply Hearing Officer with hearing documents and schedule
5. Notify grantee and local officials of hearing
6. Ensure hearing goes smoothly, be available if there are questions or issues to troubleshoot
7. Process public hearing costs efficiently
8. Send files and costs to Project Managers 

PACB- for projects requiring Monthly PACB approval

1. Request, collect, distribute Board Materials and PACB Summary for each project to Legal Department
2. Create PACB Matrix and Funding Chart for each project Funding Source
3. Create PACB Script from Summaries
4. Distribute to appropriate staff, one week before PACB
5. Forward PACB Resolution link to Project Managers when posted after Meeting, file Resolutions. 
6. Other duties as assigned by the VP and Director of Loans & Grants

MINIMUM REQUIREMENTS:

Education Level required: HS degree w/ some post HS college course work (Associate degree preferred but not required)

Relevant experience required: 5 +years of administrative experience.

Knowledge required: effective communication skill - both written and verbal; knowledge of Windows environment and excellent Microsoft Word skills required. Day to day contact include all levels within the Corporation. This level requires an understanding of the content of the job and method of operation as well as the knowledge of department and Corporation operations and procedures.