Division Coordinator (Administrative Support Coordinator II)

Position Summary

San Diego State University is seeking a highly organized and proactive Division Coordinator to support the Division of Research and Innovation. In this role, you’ll serve as a key operational partner—coordinating administrative, fiscal, and external engagement activities while supporting leadership and ensuring smooth day-to-day operations.

Key Responsibilities

• Executive & Office Coordination
  • Coordinate complex calendaring, scheduling, and travel arrangements for senior leadership.
  • Organize meetings, prepare agendas and materials, and ensure timely follow-up on action items.
  • Support day-to-day office operations, including supply coordination and shared space needs.
• External Engagement & Communications
  • Serve as a point of contact for internal and external stakeholders, including faculty, administrators, and partners.
  • Support corporate and foundation engagement efforts through coordination, tracking, and reporting.
  • Assist with planning and execution of meetings, events, and outreach initiatives, including creating communications and promotional materials.
• Project & Data Coordination
  • Coordinate projects and reporting efforts, helping track progress and meet deadlines.
  • Maintain and update databases, track engagement activities, and generate reports using CRM and research tools.
  • Conduct research and compile briefing materials for leadership.
• Financial & Administrative Support
  • Process purchase requisitions, reimbursements, travel claims, and expense reports.
  • Reconcile transactions and support financial tracking across funding sources.
  • Collaborate with internal teams to ensure accurate and compliant financial operations.

Why Join Us?

• Be at the center of innovation – Support a dynamic division driving research, partnerships, and innovation at SDSU.
• Variety and impact – Contribute across executive support, events, communications, and financial coordination—no two days are the same.
• Collaborative environment – Work closely with campus leaders, faculty, and external partners in a highly visible role.
• Professional growth – Build skills in project coordination, stakeholder engagement, and higher education administration.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. (Ability to travel and work occasional evenings/weekends to support events and duties on and off campus.)
• This position is eligible for telecommuting up to 1 day per week with onsite work in San Diego.

Department Summary

Our mission at the Division of Research and Innovation (DRI) is to amplify and invest in transformative, multidisciplinary research, scholarship and creative activities and fortify San Diego State University as a premier community-engaged and border-connected public research university where excellence and access converge. Our vision is to encourage university and community partners to push the limits of imagination and discovery, catalyzing innovative, equitable and collaborative solutions to society’s most pressing challenges.

For more information regarding the Division of Research and Innovation, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require