Work Order Scheduler

Responsible for generating enterprise-wide planned and unplanned work orders and related data.  Updates and accurately maintains the Enterprise maintenance software database MAXIMO particularly Assets and Work Order-related applications, i.e., job plans and preventive maintenance, assets, work order accuracy, etc. 

Position Responsibilities: 

• Generates and monitors all work orders.   

• May create/update work-related documentation/SOPs. 

• Ensures accurate and consistent data is entered within the computerized maintenance management software (MAXIMO). 

• Creates and updates all preventative maintenance and job plan data. Preventative Maintenance (PMs) to include Hazardous Equipment, De-Winterizing and Winterizing PMS, as required.  

• Creates/edits/updates Asset application records. 

• Supports work order processes and requirements to include configuration change requests (CCR), Permits to Dig/Excavate, Permits for fixed fire systems, and additional projects related to work orders as needed. 

• Supports emergency work order process as needed. 

• Train personnel in work order process as needed supplementing IT Training.  

• Communicate and support personnel regarding maintenance data as needed 

• Attend meetings as needed, i.e., Foreman Meetings 

• Supports project-related efforts within maintenance-database as assigned 

• Keep Work Order Supervisor apprised on maintenance activities.   

• Handles confidential matters (personnel actions, management reports, etc.) in accordance with management policy. 

• Interacts with the National Science Foundation, military and other agency officials, both over the telephone and in person, in a professional and tactful manner. 

• Responsible for maintaining a safe workplace program and ensuring safety is the highest priority in the workplace. 

• Performs other duties as required. 

Required Education, Experience, Certificates and Licenses: 

• High School diploma or equivalent is required.   

• Minimum two years’ experience in an administrative environment. 

Expected Skills and Competencies: 

• Must be detail oriented.   

• Ability to organize and prioritize tasking while working effectively under pressure to meet deadlines 

• Ability to wor