Financial and Administrative Coordinator

Agency: Criminal Justice Information Authority

Closing Date/Time: 01/08/2025

Salary: $75,000 - $85,000

Job Type: Hourly 

County: Cook

Number of Vacancies: 1

Plan/BU:None 

JOB REQUISITION #43770

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

This is a remote work position, but candidate may choose to work at ICJIA’s downtown Chicago office during the agency’s regular business hours Monday thru Friday (8:30 A.M. - 5:00 P.M.) pending availability.

This is a full-time position. The selected candidate must work 37.5 hours per week. The selected candidate will start as soon as possible.

This position is TEMPORARY and does NOT include state benefits.

POSITION POSTING/MARKETING STATEMENT

Information in this statement is NOT intended to be all-encompassing or to address all responsibilities of the position.

 

ICJIA is seeking a detail-oriented and proactive Financial and Administrative Coordinator to support our Research and Analysis Unit. This dual-focus role combines financial management with office administration, essential for maintaining grant compliance, effective budget management, and organizational efficiency within the unit. The successful candidate will manage grants, coordinate with fiscal stakeholders, and oversee administrative functions, including support for event planning and internal coordination of meetings. 

Essential Function 1

1.  Budget Oversight and Management: Create, review, and approve budgets throughout the grant lifecycle, ensuring compliance with grant terms and fiscal policies. 

Essential Function 2

2.  Invoicing and Financial Reporting: Manage invoicing processes, conduct regular budget reviews and reconciliations, and maintain accurate financial records to ensure timely submission and compliance. 

Essential Function 3

3.  Coordination with Fiscal Management: Collaborate with the ICJIA’s Office of Fiscal Management to gather necessary documentation for invoicing, track expenditures, and resolve budget discrepancies. 

Essential Function 4

4.  Communication with Funding Agencies: Maintain ongoing communication with budget reviewers at funding agencies, providing updates, managing budgetary issues, and submitting required reports. 

Essential Function 5

5.  Payroll and Contract Management: Schedule pa