Administrative Assistant

Under general supervision, complete various facilities administration duties.  Duties include, but are not limited to, administrative support, work-order processing, access request and vendor scheduling.

Pay:   $43,750.00-$81,250.00 Annually

The pay listed is the hourly range or the hourly rate for this position.   A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data. 

You may be eligible to participate in a Company incentive or bonus program.

Benefit Information:

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management.

ESSENTIAL DUTIES AND RESPONSIBILITIES (“Incidental” job duties may be included but must be indicated. Other essential and incidental job duties may be assigned)

• Provide administrative support to the manager and supervisor levels of facilities operations including inventory tracking, expense processing and other duties as assigned.
• Assists other staff members in the implementation and organization. 
• communicating and coordinating with vendors and other internal/external staff members as required.  May work as the backup liaison to other in-house support groups.
• Assists with the initiation of purchase orders as requested by management or other involved parties. 
• Answers phone lines for incoming maintenance calls. Dispatch appropriate staff members accordingly.
• Takes maintenance requests, distributing and closing out work orders as required.  Coordinates service requests as needed.
• Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance.
• Maintain Approved vendor access list, perform monthly, quarterly and annual services. 
• Work with facility management to ensure completion of all special project work as assigned.
• May require addition work consisting of overtime and/or on call duties.
• May perform other job-related duties as assigned.

 

EDUCATION AND/OR EXPERIENCE (Include necessary licenses and specialized training.)

 

• High School diploma or General Education Degree (GED) required or equivalent experience
• Minimum 2 years related work experience
• General computer knowledge
• Ability to handle multiple projects simultaneously.
• Must be dedicated to the highest quality and customer satisfaction.
• Excellent written and oral skills
• Ability to obtain a government or site-specific security clearance
• Requires an active U.S. Government Top Secret clearance or higher (preferred).