Administrative Asst. II (KD-42570)

CLOSING DATE: July 17,2025

POSITION: Administrative Assistant II 

SALARY: $21.82, per hour DOE

REPORTS TO: Probation Office Lead 

LOCATION: Tribal Court, Nespelem, WA 

Basic Functions: Oversees and performs specialized secretarial and administrative support duties, including (but not limited to) transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, and reception.  Assists with administrative projects and programs that impact and/or involve other organization units and locations.

MINIMUM QUALIFICATIONS:

Education and Training: 

• Typically requires a high school diploma plus post-secondary coursework in secretarial science or related business profession and 4 years of experience. 

Knowledge, Skills, and Abilities:

• Requires working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. 
• Requires working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.   
• Requires a working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases.  
• Requires sufficient math skills to perform financial and statistical record keeping. 
• Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Requires sufficient human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts. 
• Requires the ability to independently perform all of the duties of the position.
• Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections. 
• Must be able to learn, interpret, explain and apply knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details. 
• Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases. 
• Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Requires the ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit. 
• Must submit to and successfully clear an extensive criminal background inquiry (tribal, state, financial) and maintain clearance throughout employment.
• Requires a valid driver’s license and be eligible for the Tribes’ vehicle insurance

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE