Accounts Payable Analyst

Description

Accounts Payable Analyst

Job Summary:

The Accounts Payable Analyst takes ownership of and is responsible for overseeing and managing all aspects of the accounts payable process, ensuring accuracy and timeliness of payments and maintaining good relationships with vendors and internal staff members. This position provides financial, administrative and clerical support to the organization by receiving and posting approved invoices and processing payments. 

Qualifications:

- Three years or more years of experience in accounts payable

- A degree in accounting, finance, or related field is a plus

- Working experience in QuickBooks is preferred

- Experience with and confidence in communicating and interacting with leadership across the company

- Proficiency in Microsoft Office Products - Word, Excel, and Outlook

 Expected Areas of Competence:

• Excellent verbal and written communication skills. 
• Strong organizational and time management skills. 
• Highly motivated, self-starter, proven ability to deliver results and meet deadlines.
• Exhibits attention to detail and accuracy in data entry and accounting processes.
• Ability to interpret and analyze information to make business-critical decisions and/or recommendations.
• Knowledge of basic accounting principles.
• Solid working knowledge of Microsoft Outlook, Word, and Excel.

 Essential Duties and Responsibilities:

• Completes payments and controls expenses by receiving, processing, verifying approvals, and reconciling invoices.
• Charges expenses to correct general ledger accounts and cost centers.
• Schedules and prepares checks, credit card or ACH payments, and resolves contract, invoice, or payment discrepancies and documentation.
• Ensures credit memo’s are received and posted.
• Assists in month-end closing, including AP accruals. 
• Develops and maintains Excel spreadsheets for expense analysis.
• Maintains a monthly checklist to confirm all invoices are received and paid on time, including rents and utilities.
• Communicates with vendors to resolve invoice discrepancies and past due balances.
• Continuously identifies and develops solutions to automate accounts payable processes and improve efficiencies.
• Maintains W-9’s and Certificates of Insurance for vendors.
• Prepares 1099’s annually.
• Opens and distributes all accounting department physical mail
• Documents any miscellaneous checks received and deposits them to the appropriate bank account.
• Maintains schedule of all leases and pays monthly rent payments, including future payment amount changes as well as updates to CAM, taxes and real estate tax payments as needed. 
• Documents procedures thoroughly in accordance with company policy and generally accepted accounting principles.