Human Resources Coordinator

Job Summary
The Human Resources Coordinator is responsible for supporting all Human Resources functions on a professional level and providing superior customer service to internal and external customers. This position is primarily responsible for recruiting of all positions in the company. The functional areas of involvement include but are not limited to job description creation and upkeep; time and labor management administration; new hire onboarding activities and assisting with tasks related to payroll and benefits administration.

Duties and responsibilities

• Responsible for full cycle recruiting for all company positions.
• Provide hiring managers and candidates regular updates regarding open positions.
• Under supervision, develop and recommend advertising strategies to achieve strong applicant flow.
• Collaborate with department managers to develop and maintain job descriptions and ensure proper job classification per FLSA’s standards.
• Post job ads and monitor budget on all job boards.
• Practice pro-active recruiting by sourcing for difficult to fill positions
• Conduct candidate’s initial phone screen and schedule interviews with the hiring team
• Set up candidate assessments and order background checks
• Maintain all information in the Applicant Tracking System up to date.
• Produce offer letters for approval and extend job offers.
• Maintain the Recruiting Tracker up to date.
• Monitor, maintain and promote employee referral program.
• Ensure all the proper pre-hire documentation is gathered and saved in the appropriate new hire folders.
• Conduct new hire orientation, gather new hire paperwork, and complete I-9 form.
• Support employees and managers as needed with ATS system training.
• Provide administrative support to the HR Department with scanning and filing documentation in the appropriate folders e.g., employee documents, invoices, etc.
• Provide administrative support in all employee-related activities and projects as may be assigned by the Human Resources Manager and Chief Administrative Officer.

Essential Functions

• Ability to use computer software to access various HR related systems such as HRIS, Time and Labor Management and ATS to support HR functions.
• Ability to solve issues based on knowledge of employment laws, and company policies.
• Ability to analyze complex information, use critical thinking skills, and sound judgement when making decisions.
• Ability to communicate in a clear and professional manner verbally and in writing.
• Ability to conduct meetings in-person and online for new hire orientation and interviews
• Ability to travel to satellite offices and job fairs or conferences (5% travel).

Qualifications

• 1 - 2 years of administrative support experience, preferably in a corporate professional setting.
• At least 1 year of experience recruiting for office administrative and professional level positions.
• Top level customer service, organization, written, and verbal communication skills
• Knowledge of recruiting best practices
• Ability to build and foster relationships with internal and external customers
• Strong critical thinking and problem-solving skills
• Ability to work as part of a team in a fast-paced environment
• Ability to work independently following established practices and procedures
• Proficiency with MS Office Suite products
• Proficient with Internet based communication tools (Zoom, Google Meet, etc.)
• Demonstrated ability to learn and properly practice additional HR competencies

Education

• High School Diploma required
• Preferred: Bachelor’s Degree
• Preferred: Human Resources Certif