Senior Executive Assistant (TI-43629)

CLOSING DATE: September 14, 2025

POSITION: Sr. Executive Assistant

SALARY: $30.37 - $41.04, per hour DOE

REPORTS TO: Executive Director of Health Clinics

LOCATION: Colville Tribal Health Care Authority, Hybrid position (reservation wide)

Basic Functions: The Senior Executive Assistant provides high-level administrative and operational support the Chief Executive Officer (CEO) of the Colville Tribal Health Care Authority. This hybrid position requires flexibility to support the CEO across multiple clinical sites as well as the administrative office.  The Senior Executive Assistant will be expected to adapt to changing priorities and provide support wherever staff or leadership needs are greatest.

MINIMUM QUALIFICATIONS:

Education and Training: 

• Typically requires an AA degree and 5 years progressively responsible Executive Assistant, management and administrative work experience. 
• Requires a valid driver’s license and be eligible for the Tribes’ vehicle insurance and maintain throughout employment.

Knowledge, Skills, and Abilities: 

• Requires advanced knowledge of the Tribes’ policies and procedures and the Administrative structure and procedures.
• Requires working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Requires advanced working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases.
• Requires advanced knowledge or practices, principles and techniques associated with accounting, office administration and records management to assist administration with timely submission of all financial and administrative reports. 
• Requires advanced knowledge and experience that reflects exceptional administrative assistance skills in maintaining schedules, drafting correspondence and preparing presentation materials. 
• Requires skill working under pressure in a fast paced and sometimes stressful environment.
• Requires advanced knowledge of tribal and federal agencies’ contracting processes, purchasing, administrative processes, accounting principles and procedures as well as budget planning and maintenance experience.
• Requires advanced knowledge in the use of general office equipment (copier, fax, calculator, etc.), especially demonstrated advanced skill with software such as Microsoft Office Suite, Outlook and Internet.  
• Requires advanced knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Requires advanced knowledge of Tribal government and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details.
• Requires advanced math skills to perform financial and statistical record keeping.
• Requires human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Requires the ability to exercise initiative and independently perform all of the duties of the position with minimal supervision to accomplish tasks in a timely manner.  
• Requires the ability to schedule and accurately take and transcribe meeting notes and maintain a record.
• Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databas